With the pandemic accelerating the adoption of digital technologies, document management workflows have undergone a drastic transformation. Since virtually everyone has been working from home for the better part of two years, printing, signing, scanning, and faxing documents is no longer an option.
Without the ability to access these in-office tools, remote employees needed a way to access and sign documents from anywhere, using any device.
Luckily, electronic software solutions like Signeasy were more than capable of supporting the entire range of rapidly evolving use cases. Since training and onboarding for new digital tools is challenging under normal circumstances, it was important for businesses for their chosen eSignature tool to:
- Make it simple to apply eSignatures, even for users who aren’t tech-savvy
- Make it easy and intuitive to collaborate and request eSignatures
- Work with different document formats, across device types
Signeasy checks all of these boxes and more, making the decision between electronic signature tools for your organization a no-brainer.
Signeasy integrates with your tech stack
It’s likely that multiple teams within your organization need to work with electronic signatures – but the tools that your sales, finance, HR, and legal teams use on a daily basis couldn’t be more different.
While your sales reps might create an annual customer contract from within your CRM, your finance team might need eSignatures to integrate with their billing software. The HR team might use a recruitment platform or applicant tracking system to roll out offer letters, which need to be signed by candidates to finalize their employment. Meanwhile, your legal team might predominantly use emails and document management systems to work with legal contracts.
The ideal eSignature tool should be able to work with myriad software tools and applications. That way, a single solution can provide eSigning capabilities for your entire organization.
Right out of the box, Signeasy comes with robust and convenient integrations for a wide variety of software applications. From email and collaboration tools to file storage, document management systems, and CRM tools, Signeasy integrates seamlessly with your tech stack.
You don’t have to worry about hiring expensive Systems Integrators (SIs) to build custom integrations with business apps, nor do you have to divert engineering resources to build in-house integrations. With Signeasy, everything happens under one roof.
Signeasy works across devices and document types
In order to be truly versatile, your eSignature solution should be able to handle different document formats. Most documents that require eSignatures – such as NDAs, MoUs, contracts, and job offers – are either Word documents or PDF files. Others such as purchase orders, invoices, and expense reports are based on spreadsheets.
Thanks to Signeasy’s Google Workspace integration, signing documents or requesting signatures from people you have been collaborating with on Google Docs is a breeze. Signeasy also makes it possible to expedite payment approvals by allowing users to sign and request signatures within Google Sheets.
With people working remotely and mobile devices being totally ubiquitous, the ability to sign documents on smartphones and tablets is essential. Furthermore, use cases like last-mile logistics and point-of-sale systems require eSignature capabilities that work on both mobile and desktop. Signeasy checks all of those boxes for you.
Signeasy eliminates legal & compliance hurdles
When it comes to compliance and auditing, eSignatures need to stand up to legal scrutiny. Your eSignature tool, therefore, needs to be compliant with international standards like eIDAS in the EU and the ESIGN Act in the US. Furthermore, in order for your eSigned documents to be considered valid and legal, you need to:
- Offer an in-depth audit trail that links the eSignature to the document
- Demonstrate an intent to sign by all parties involved
- Verify that parties involved in the contract/transaction offer their consent to do business electronically
- Send signed copies to all signers and retain these records securely
Signeasy handles all of these requirements, ensuring that you have no issue establishing the legal validity of your signed documents.
Signeasy has in-depth documentation
If you’re a company that is looking to integrate an API into their own app or software platform, you know how important it is to have complete and thorough documentation. Signeasy’s exhaustive repository of help documentation significantly eases the burden of onboarding users and familiarizing them with the use of eSignatures – you’ll be up and running in no time.
Got questions? The Signeasy support team is just an email away: a real human will get back to you within 24 hours!
