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So, what is an electronic signature?
An electronic signature is a digital equivalent of a handwritten signature (also called a wet signature) used to sign documents electronically. With immense improvement in business software in the past few decades, automated contract workflows and eSignatures offer a much faster, more efficient, and more secure alternative.
Is there a difference between electronic and digital signatures?
Yes, there is a difference between electronic and digital signatures, although the terms are often used interchangeably.
An electronic signature is a broad term encompassing any electronic representation of a person’s intent to sign a document. It can include a scanned image of a handwritten signature, a typed name at the end of an email, or even a checkbox on a website indicating agreement.
On the other hand, a digital signature is a specific type of electronic signature that is more secure and has additional layers of authentication and verification. It uses cryptographic technology to create a unique digital fingerprint of the document and the signer’s identity. Digital signatures use encryption and decryption methods to ensure confidentiality, integrity, and authentication of data of the signed document.
An electronic signature is a broad term encompassing any electronic representation of a person’s intent to sign a document. It can include a scanned image of a handwritten signature, a typed name at the end of an email, or even a checkbox on a website indicating agreement.
On the other hand, a digital signature is a specific type of electronic signature that is more secure and has additional layers of authentication and verification. It uses cryptographic technology to create a unique digital fingerprint of the document and the signer’s identity. Digital signatures use encryption and decryption methods to ensure confidentiality, integrity, and authentication of data of the signed document.
What is accepted as an electronic signature?
An electronic signature can take various forms and formats, as long as it meets certain criteria for authenticity and intent to sign. The acceptability of an eSignature varies depending on local laws, regulations, and the specific requirements of the parties involved.
Here are some common examples of what is accepted as an electronic signature:
1. Scanned or uploaded image of a handwritten signature.
2. Typed name at the end of an email or document, accompanied by other identifying information like your email address.
3. Digital signatures that use cryptographic technology to create a unique digital fingerprint of a document and the signer's identity.
4. Clicking or checking a box, indicating your agreement.
5. Unique identifiers, such as a username, a PIN, a biometric identifier (e.g., fingerprint or facial recognition), or a digital certificate.
Here are some common examples of what is accepted as an electronic signature:
1. Scanned or uploaded image of a handwritten signature.
2. Typed name at the end of an email or document, accompanied by other identifying information like your email address.
3. Digital signatures that use cryptographic technology to create a unique digital fingerprint of a document and the signer's identity.
4. Clicking or checking a box, indicating your agreement.
5. Unique identifiers, such as a username, a PIN, a biometric identifier (e.g., fingerprint or facial recognition), or a digital certificate.
How to create an electronic signature?
To create an electronic signature, several methods can be employed.
Use a digital pen or stylus on a touchscreen device to draw a handwritten signature electronically.
Scan a physical signature and save it as an image file, which can then be inserted into electronic documents.
Create a signature by typing your name on an online tool and selecting a font and style.
When it comes to signature formats and appearance, it is important to ensure that the signature is clear and legible. Most electronic signatures are saved as image files, such as JPEG or PNG, and can be resized or repositioned within a document. It is also possible to customize the appearance of an electronic signature by adjusting the color, thickness, or opacity of the signature.
Benefits of electronic signatures
Electronic signatures offer numerous benefits that make them a popular choice for businesses and individuals alike.
1. Efficiency and time-saving
By eliminating paper-based processes and manual handling, electronic signatures streamline document workflows. This results in faster turnaround times for signing contracts and reduces administrative tasks and document processing delays. See how Rise slashes their billing process from hours to just minutes with Signeasy’s eSignature and contract workflows.
2. Cost-effectiveness
According to research by Forrester, businesses can save an average of $20 per document by eliminating printing, shipping, and storage costs. Additionally, businesses can save expenses related to document handling and management, such as filing and organizing physical documents or traveling to collect signatures.
"Simply adopting eSignatures is saving us hugely on paper, stacks on stacks of printer paper, not to mention costly ink and toner."
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3. Improved accessibility and convenience
eSignatures enable individuals to sign documents from anywhere, anytime, and on any device, eliminating the need for in-person meetings. This facilitates remote collaboration and international transactions. Moreover, electronic signatures are accessible to individuals with physical limitations or disabilities, ensuring inclusivity.
"Ergoline (Owned by JK Group) has offices in different places in Germany, and the people who make important decisions are located in different offices. When they needed to sign a document, someone had to go to each office and collect their signatures. This process took a long time, especially because the people who needed to sign were often traveling. Using eSignatures, they reduced inter-office travel and boosts operational efficiency. Read more about how JK Group improved their operations with electronic signature here."
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4. Enhanced security and compliance
Electronic signatures employ advanced encryption and authentication measures to ensure document integrity. Audit trails and tamper-evident features enable tracking and verifying signatures, adding an extra layer of security. Electronic signatures also comply with legal and industry regulations, such as eIDAS in the EU and the ESIGN Act in the United States.
5. Environmentally friendly
eSignatures significantly reduce paper consumption, contributing to a smaller environmental impact. For example, it is estimated that one ton of paper requires approximately 17 trees to be cut down, consuming 26,500 liters of water and emitting 2.28 metric tons of CO2. By embracing electronic signatures, businesses can significantly reduce their ecological footprint and contribute to sustainability efforts.
Ewelina Szynkarek, Sales and Marketing Manager at Hotel 1926, emphasized the hotel's commitment to sustainability during its renovation and highlighted the benefits of eSignatures in streamlining contract reviews and credit card authorization processes. She explained,
Ewelina Szynkarek, Sales and Marketing Manager at Hotel 1926, emphasized the hotel's commitment to sustainability during its renovation and highlighted the benefits of eSignatures in streamlining contract reviews and credit card authorization processes. She explained,
"We wanted to move away from paper-based practices and embrace digital solutions. eSignatures aligned perfectly with our eco-friendly goals, eliminated delays caused by in-depth contract reviews and minimized the hassle of managing multiple paper documents. It's a win-win for efficiency and our eco-friendly initiatives."
Looking to integrate eSignatures into your platforms? Contact our sales team today to know more!
6. Improved customer experience
eSignatures offer a streamlined and convenient signing process for clients and customers, enhancing professionalism and modernizing business operations. Faster contract closing leads to enhanced customer satisfaction.
"Thanks to Signeasy, Jeff Skipper Consulting impresses clients with their unparalleled efficiency – turning contracts around in minutes – and their expert use of the latest technologies."
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Who uses electronic signatures?
Electronic signatures are not limited to just one department or industry but find extensive use across various areas of an organization and sectors.
How do different departments use eSignatures?
During employee onboarding, Human Resource departments use electronic signatures for crucial documents such as employment contracts, offer letters, and new hire paperwork. This digital approach simplifies the onboarding process, allowing new employees to complete necessary paperwork online, eliminating the need for physical signatures. Electronic signatures also play a significant role in performance management, including performance reviews, goal setting documents, and performance improvement plans.
Legal departments heavily rely on electronic signatures for contracts and agreements. This includes client agreements, vendor contracts, and non-disclosure agreements. By using electronic signatures, legal professionals can ensure the validity and integrity of these essential legal documents. Additionally, electronic signatures are used for intellectual property agreements, patents, and copyright assignments, ensuring the protection of valuable assets.
Within finance departments, electronic signatures are employed for procurement processes. This includes purchase orders, supplier contracts, and procurement agreements. By using electronic signatures, finance professionals can expedite the approval and signing of these critical documents. Furthermore, expense management is made more efficient through electronic signatures for expense reports, reimbursement requests, and financial authorization documents.
Sales teams rely on electronic signatures for contracts, proposals, and service-level agreements. This enables them to close deals faster and ensures accuracy in contract execution. In business development, electronic signatures are used for partnership agreements, joint venture contracts, and alliance agreements, allowing efficient collaboration and the establishment of mutually beneficial partnerships.
IT departments use electronic signatures for software license agreements, service agreements, and hardware procurement contracts. This facilitates the seamless acquisition and management of IT assets. Operations teams leverage electronic signatures for supply chain agreements, vendor contracts, and equipment leases, streamlining the procurement and management of operational resources.
How industries use electronic signatures
Across these industries, electronic signatures have proven to be a valuable tool in streamlining processes, reducing administrative burdens, and improving overall efficiency. By adopting electronic signatures, organizations in various sectors have experienced enhanced workflows, faster document turnaround times, and increased customer satisfaction.
Education Institutions
In education, electronic signatures have transformed the admissions process. Colleges and universities use electronic signatures for student admissions, enrollment forms, and financial aid agreements. This allows prospective students to complete necessary paperwork online, eliminating the need for physical signatures and accelerating the enrollment process. Furthermore, educational institutions rely on electronic signatures for faculty and staff contracts, such as employment agreements and faculty documents, ensuring a seamless and efficient workflow.
Challenge
Paper-based documentation burden for field interviews on skin cancer prevention research, resulting in logistical difficulties and disorganization.
Solution
UPenn PRC adopted Signeasy, an app that streamlined the signing and sending of consent forms and interview documents.
1. Friendly user interface: Signeasy's user-friendly design made the app easy and quick to operate.
2. Saved signatures: Interviewers saved their signatures in Signeasy, enabling them to email completed forms to participants instantly.
Better organization of documents: Signeasy eliminated the need for carrying and organizing 200+ paper forms, allowing the research team to work efficiently.
1. Friendly user interface: Signeasy's user-friendly design made the app easy and quick to operate.
2. Saved signatures: Interviewers saved their signatures in Signeasy, enabling them to email completed forms to participants instantly.
Better organization of documents: Signeasy eliminated the need for carrying and organizing 200+ paper forms, allowing the research team to work efficiently.
"Signeasy helped our study team reduce the burden of paper forms and organize our study documents more efficiently. It was extremely user-friendly and easy to use on the go."
Read MoreHealthcare Sector
Hospitals, clinics, and healthcare providers leverage electronic signatures for patient-related documentation, including consent forms, medical records, and treatment plans. This digital approach improves the accuracy and accessibility of patient documentation and securing sensitive partition information while reducing administrative burden. Furthermore, pharmaceutical companies use electronic signatures for clinical trial agreements, drug approvals, and regulatory documents, ensuring efficient and secure processes.
Challenge
Truepill aimed to streamline the prescription process and eliminate the reliance on fax machines, seeking an eSignature API that would be easy for time-crunched doctors to use and generate PDF documents on the fly.
Solution
1. Signing within seconds: Signeasy's electronic signature solution enabled doctors to sign prescriptions in seconds, eliminating the need for physical paperwork and faxing.
2. Lightning-fast setup: Truepill's eSignature capabilities were integrated and ready to go within three days, a remarkably quick implementation.
3. Exceptional responsiveness: Signeasy's customer service team provided seamless support and addressed any challenges promptly.
4. Ease of use: The intuitive workflow of Signeasy's eSignature solution required minimal training, catering to busy doctors' time constraints.
5. Competitive pricing: Signeasy offered the right blend of simplicity and affordability, meeting Truepill's requirements and budget.
2. Lightning-fast setup: Truepill's eSignature capabilities were integrated and ready to go within three days, a remarkably quick implementation.
3. Exceptional responsiveness: Signeasy's customer service team provided seamless support and addressed any challenges promptly.
4. Ease of use: The intuitive workflow of Signeasy's eSignature solution required minimal training, catering to busy doctors' time constraints.
5. Competitive pricing: Signeasy offered the right blend of simplicity and affordability, meeting Truepill's requirements and budget.
"Typically, doctors write physical prescriptions in pen and ink and they fax that through to the pharmacy. That takes a lot of time for the doctors, and it’s not great for the pharmacy. Now, with Signeasy, it’s all electronic: it takes seconds to sign. It’s not cutting out any due diligence, but it’s reducing the time significantly."
Read MoreReal Estate
Electronic signatures have transformed the real estate sector, making transactions smoother and more efficient. Real estate agents and property management companies leverage electronic signatures for property sales and leases. This includes sales agreements, lease contracts, and rental applications, allowing faster and more convenient transactions. In property development, electronic signatures are used for construction contracts, project financing agreements, and land acquisition documents, facilitating efficient collaboration and ensuring contract compliance.
Challenge
K Real Estate, a residential property group, faced challenges with their paper-based document processing, including appraisals, agency agreements, and contracts. The cumbersome process of printing, signing, scanning, and emailing documents was time-consuming and inefficient.
Solution
K Real Estate found a solution to their paperless aspirations through Signeasy's eSignature software, which offered the following benefits:
1. Mobile-friendly: Signeasy provided a seamless mobile experience, allowing the company to process documents on iPads and smartphones, which constituted a significant portion of their workflow.
2. Streamlined signing process: The complex explanations and instructions for signing documents were replaced by the simplicity of Signeasy, making the signing process faster and more precise.
3. Legally binding eSignatures: Signeasy provided an audit trail for every signed document, ensuring legal compliance and offering peace of mind for K Real Estate.
4. 100% paperless: Signeasy enabled K Real Estate to transition to a fully paperless workflow, eliminating the need for physical brochures and enabling signature requests and in-person signings to be conducted online.
1. Mobile-friendly: Signeasy provided a seamless mobile experience, allowing the company to process documents on iPads and smartphones, which constituted a significant portion of their workflow.
2. Streamlined signing process: The complex explanations and instructions for signing documents were replaced by the simplicity of Signeasy, making the signing process faster and more precise.
3. Legally binding eSignatures: Signeasy provided an audit trail for every signed document, ensuring legal compliance and offering peace of mind for K Real Estate.
4. 100% paperless: Signeasy enabled K Real Estate to transition to a fully paperless workflow, eliminating the need for physical brochures and enabling signature requests and in-person signings to be conducted online.
“In the past, we would send a long email with a huge explanation about where to sign and what to do. Now, it’s just, 'let’s use Signeasy because it’s 100 times faster and it’s precise.”
Read MoreTechnology and Software Development
In the technology sector, electronic signatures are an integral part of software licensing agreements. Tech companies use electronic signatures for software license agreements, end-user license agreements (EULAs), and subscription contracts, enabling seamless digital transactions. Additionally, IT service providers rely on electronic signatures for service agreements, statement of work documents, and project contracts, ensuring efficient collaboration and reducing administrative overhead.
Challenge
HasGeek, a tech community and peer review platform, struggled with a time-consuming and inefficient paper-based document processing system. Onboarding speakers, managing content, and handling financial transactions involved printing, signing, and scanning documents, resulting in a cumbersome workflow and stacks of physical paperwork.
Solution
HasGeek found the perfect solution to their paperwork challenges with Signeasy's eSignature software, offering the following benefits:
1. Audit trail for compliance: Signeasy provided a digital audit trail, eliminating the need for physical proof and simplifying compliance processes during external audits.
2. Transparent billing: Signeasy's subscription pricing model facilitated expense tracking and scalability, eliminating the need for meticulous per-document cost tracking.
3. Seamless collaboration: External contributors, like speakers, could sign documents without creating a Signeasy account, ensuring a hassle-free collaboration experience.
1. Audit trail for compliance: Signeasy provided a digital audit trail, eliminating the need for physical proof and simplifying compliance processes during external audits.
2. Transparent billing: Signeasy's subscription pricing model facilitated expense tracking and scalability, eliminating the need for meticulous per-document cost tracking.
3. Seamless collaboration: External contributors, like speakers, could sign documents without creating a Signeasy account, ensuring a hassle-free collaboration experience.
“Before Signeasy, everything was paper. Now, 99% is Signeasy.”
Read MoreBanking and Finance
The banking and finance industry has embraced electronic signatures to streamline their processes and enhance customer experiences. Banks and financial institutions use electronic signatures for account opening and onboarding processes, including account opening documents, customer agreements, and KYC (Know Your Customer) forms. This digital approach simplifies customer interactions, reduces paperwork, and expedites account setup. Furthermore, electronic signatures play a crucial role in loan and mortgage agreements, as well as other financial contracts, enabling faster processing and closing of deals.
Challenge
Aruba Bank faced challenges with time-consuming paperwork and in-person document signing processes. These challenges hindered the bank's efficiency and customer onboarding experience. Additionally, the bank wanted to embrace eco-friendly initiatives and ensure compliance with banking regulations.
Solution
Aruba Bank implemented Signeasy as the solution to their challenges, providing the following benefits:
1. Accelerated paperwork processing: Signeasy's Self Signing feature allowed bank officers to pre-sign documents and request customer signatures, resulting in a turnaround time that is now twice as fast.
2. Enhanced onboarding experience: With Signeasy's In-person Signing and Remote Signing features, new customers could quickly and conveniently sign necessary documents, expediting the onboarding process.
3. Reduced paper usage: By digitizing forms and utilizing the Signeasy app, Aruba Bank achieved up to a 60% reduction in paperwork across sales and customer service teams.
4. Secure and compliant signatures: Signeasy's audit trails provided tamper-proof date stamps for every signed document, ensuring the security, reliability, and legal compliance of digital signatures.
1. Accelerated paperwork processing: Signeasy's Self Signing feature allowed bank officers to pre-sign documents and request customer signatures, resulting in a turnaround time that is now twice as fast.
2. Enhanced onboarding experience: With Signeasy's In-person Signing and Remote Signing features, new customers could quickly and conveniently sign necessary documents, expediting the onboarding process.
3. Reduced paper usage: By digitizing forms and utilizing the Signeasy app, Aruba Bank achieved up to a 60% reduction in paperwork across sales and customer service teams.
4. Secure and compliant signatures: Signeasy's audit trails provided tamper-proof date stamps for every signed document, ensuring the security, reliability, and legal compliance of digital signatures.
“Signeasy has helped us become more successful in reducing our paperwork by up to 60 percent. For the customer, it has cut down their waiting time, making our processes 2x faster as we now email the final signed paperwork directly.”
Read MoreWhat documents can be signed electronically?
A wide range of documents can be signed electronically, offering convenience and efficiency in various industries. Here are some categories of documents that can be signed electronically:
Electronic signatures can be applied to various file formats, providing flexibility and convenience in various industries. Commonly used formats include Word documents, PDF files, email attachments, JPEG and PNG images, Excel spreadsheets, PowerPoint presentations, etc. This versatility ensures that electronic signatures can be used across a wide spectrum of document types and platforms.
How to do an electronic signature on PDF?
To electronically sign a PDF, you can use a dedicated electronic signature software or online platform, such as Signeasy. Typically, you would upload the PDF document, select the signature field, and either draw your signature using a mouse or stylus or choose a pre-saved digital signature. Once applied, the electronic signature becomes part of the PDF file, ensuring its authenticity and integrity.
Want to sign a PDF now? Use Signeasy’s PDF signer for instant signatures here.
See Also:
How to send a document for electronic signature?
You can use electronic signature software or an online platform to send a document for electronic signature. Upload the document, specify the recipient’s email address, add signature fields, and provide instructions. The recipient receives an email notification to sign the document electronically. You can monitor the document’s praogress, receive notifications when it’s signed, and download the completed document with a comprehensive audit trail for future reference and compliance purposes.
Want to send a document for signature? Use our online signing tool or sign up here to get started for free.
Are eSignatures legal?
eSignatures are legal and widely accepted in the business world. Various laws and regulations provide a legal framework to recognize the validity and enforceability of eSignatures, ensuring that electronic transactions and contracts hold the same legal weight as traditional paper-based signatures.
1. Electronic Signatures in Global and National Commerce Act (ESIGN Act) in the United States. The ESIGN Act grants electronic signatures the same legal validity as handwritten signatures for most transactions in interstate and foreign commerce.
2. Electronic Identification and Trust Services Regulation (eIDAS Regulation) in the European Union (EU) establishes a legal framework for electronic signatures, ensuring their validity across EU member states.
3. Personal Information Protection and Electronic Documents Act (PIPEDA) in Canada governs the electronic signature regulations.
4. Electronic Transactions Act in Australia ensures the legality of eSignatures in their states.
5. The United Nations Commission on International Trade Law (UNCITRAL) has developed the Model Law on Electronic Signatures, which serves as a reference for countries seeking to enact electronic signature legislation.
1. Electronic Signatures in Global and National Commerce Act (ESIGN Act) in the United States. The ESIGN Act grants electronic signatures the same legal validity as handwritten signatures for most transactions in interstate and foreign commerce.
2. Electronic Identification and Trust Services Regulation (eIDAS Regulation) in the European Union (EU) establishes a legal framework for electronic signatures, ensuring their validity across EU member states.
3. Personal Information Protection and Electronic Documents Act (PIPEDA) in Canada governs the electronic signature regulations.
4. Electronic Transactions Act in Australia ensures the legality of eSignatures in their states.
5. The United Nations Commission on International Trade Law (UNCITRAL) has developed the Model Law on Electronic Signatures, which serves as a reference for countries seeking to enact electronic signature legislation.
Read more about the various eSignature laws around the world here.
Admissibility and enforceability of electronic signatures
Electronic signatures are generally considered admissible as evidence in legal proceedings, provided certain conditions are met. These conditions may include using secure technology, capturing the signatory's intent, and ensuring the integrity of the signed document.
Exceptions: Certain types of documents, such as wills or certain court-related documents, may require specific formalities that electronic signatures cannot fulfill.
Exceptions: Certain types of documents, such as wills or certain court-related documents, may require specific formalities that electronic signatures cannot fulfill.
Are electronic signatures secure?
Electronic signatures employ various security measures to ensure the integrity, privacy, and authenticity of signed documents. Let’s explore the key aspects of electronic signature security:
1. To safeguard electronically signed documents, encryption techniques are employed. E.g. asymmetric and symmetric encryption methods, secure storage and transmission protocols, etc.
2. Multi-factor authentication, biometric verification, and digital certificates are used to verify the identity of individuals signing documents.
3. Robust audit trails with detailed logging and tracking mechanisms capture essential information, including timestamps, IP addresses, and actions taken during the signing process. It provides transparency and accountability, enabling detection of unauthorized or fraudulent activities.
4. Document version control and access controls further ensure the integrity of electronically signed documents and limit access to authorized individuals.
5. Industry-specific regulations, such as HIPAA in healthcare or PCI DSS in the payment card industry, outline additional security measures and compliance standards.
6. Adhering to international standards like ISO 27001 for information security and ISO 32000 for the PDF standard also enhances the security and interoperability of electronic signatures.
7. eSignature solutions often rely on secure cloud hosting and storage to protect signed documents from unauthorized access or data breaches.
8. Security awareness programs educate employees on best practices for using electronic signatures securely.
1. To safeguard electronically signed documents, encryption techniques are employed. E.g. asymmetric and symmetric encryption methods, secure storage and transmission protocols, etc.
2. Multi-factor authentication, biometric verification, and digital certificates are used to verify the identity of individuals signing documents.
3. Robust audit trails with detailed logging and tracking mechanisms capture essential information, including timestamps, IP addresses, and actions taken during the signing process. It provides transparency and accountability, enabling detection of unauthorized or fraudulent activities.
4. Document version control and access controls further ensure the integrity of electronically signed documents and limit access to authorized individuals.
5. Industry-specific regulations, such as HIPAA in healthcare or PCI DSS in the payment card industry, outline additional security measures and compliance standards.
6. Adhering to international standards like ISO 27001 for information security and ISO 32000 for the PDF standard also enhances the security and interoperability of electronic signatures.
7. eSignature solutions often rely on secure cloud hosting and storage to protect signed documents from unauthorized access or data breaches.
8. Security awareness programs educate employees on best practices for using electronic signatures securely.
How to select electronic signature software?
Selecting the right electronic signature software ensures a seamless and secure signing experience. When evaluating different options, there are several key considerations to keep in mind:
Ease of use
A user-friendly interface and intuitive signing process are essential for your organization’s smooth adoption and widespread use. Look for platforms with a straightforward signing experience that minimizes complexity for both signers and senders.
We needed an eSignature solution that was easy for our staff and partners to use. As a brand, Jüsto believes in convenience and Signeasy offers exactly that.
Security and compliance
Strong security measures are crucial to protect sensitive information. Ensure the platform offers robust encryption protocols, audit trails, data privacy controls, and compliance with industry regulations such as eIDAS in the EU or the ESIGN Act in the United States.
With Signeasy, you receive an audit trail attached to every document that’s been signed. This legal proof makes all the difference in terms of compliance and peace of mind.
Collaboration and workflow features
Look for features that enable collaboration among multiple stakeholders, such as document sharing, commenting, and sequential or parallel signing workflows. This fosters efficient collaboration and reduces bottlenecks in the signing process.
Signeasy has powerful capabilities, making it easy for businesses to streamline their document workflows.
Integration capabilities
Consider whether the platform integrates with your existing tools such as document management systems (SharePoint, Google Drive, or Dropbox), email clients (Outlook or Gmail), CRM tools (Salesforce or HubSpot), collaboration tools (Microsoft Teams or Slack), mobile apps (iOS or Android platforms), workflow automation tools (Zapier), etc. Seamless integration enables efficient document workflows and ensures a smooth transition between different tools.
Signeasy’s ability to integrate seamlessly with a suite of applications was a total win for us.
Document management
A robust document management system is crucial for organizing and storing signed documents securely. Look for features such as document templates, version control, archival options, and tracking functionalities to streamline document management processes.
You know where exactly the document is in the workflow, how many people have signed it, and you instantly get notified when all the signees have completed their actions. That’s so cool.
Customization and branding
Choose a platform that allows you to customize the signing experience with your company’s branding elements, including logos, colors, and personalized email templates. This creates a professional and consistent brand image throughout the signing process.
ZenEquity works with tons of companies, and each one has their own carefully thought-out branding and legal underpinnings. With Signeasy, we were able to store a different grant template for each client, with unique letterheads and legal content depending on their specific requirements.
Mobile support
In today’s mobile-driven world, ensure the platform offers mobile compatibility and a dedicated mobile app. This lets signers conveniently sign documents from their smartphones (iOS and Android) or tablets, increasing flexibility and accessibility.
When we prepare a document to be sent off to our signers, we use a desktop. But when it comes to signing, that’s mostly completed on mobile. If I’m leaving a meeting and I see that I have a message from Signeasy, I can sign right away, then I’m off to my next meeting.
Analytics
In terms of analytics and dashboard features for an eSignature solution, key considerations include comprehensive visibility into signing activities, real-time status updates, document-level analytics, user engagement metrics, signing completion rates, audit trail details, and customizable reporting options.
The feature I love the most is the Teams tool and dashboard which allows me to monitor multiple emails and signature success rates.
API
eSignature API allows developers to integrate electronic signature functionality into their web and mobile applications, enabling users to sign documents digitally and automate the signing process.
The API feature has made it much easier for our customers to do business with us by streamlining the interactions. We have saved time, eliminated paper, and cut down on administrative costs.
Customer support
Consider the level of customer support the platform provides, including response time, availability, and support channels. Reliable customer support ensures prompt assistance in case of any issues or questions.
The team at Signeasy listened to the improvements we wished to see as users and have implemented these promptly. We’re impressed with the commitment of their sales, implementation, and development teams — they work hard to ensure that the application serves our needs well. We are a happy customer!
Popular electronic signature software options
When it comes to popular electronic signature software options, there are several notable platforms to consider:
1. Signeasy (G2 Rating: 4.5/5)
Signeasy is a user-friendly electronic signature solution that caters to the needs of fast-growing businesses. It offers a simple and intuitive interface, making the signing process streamlined and efficient. Signeasy also provides mobile support, allowing users to sign documents on their smartphones or tablets. Integration options further enhance its usability and compatibility with existing workflows.
2. Adobe Sign (G2 Rating: 4.6/5)
Adobe Sign is widely recognized as an electronic signature solution that offers comprehensive features. It provides advanced authentication methods, mobile support for on-the-go signing, and seamless integration with popular document platforms.
Compare Signeasy vs Adobe Sign
3. DocuSign (G2 Rating: 4.6/5)
DocuSign is known for its extensive features and robust security measures, targeted towards enterprise companies. It offers integrations with various applications, making it a versatile choice for large businesses.
Compare Signeasy vs DocuSign
4. HelloSign (G2 Rating: 4.5/5)
HelloSign is a popular electronic signature solution known for its simplicity and user-friendly interface. It offers document templates, customizable signing workflows, and team collaboration tools.
Compare Signeasy vs HelloSign
5. PandaDoc (G2 Rating: 4.3/5)
PandaDoc is an all-in-one document management platform that includes electronic signatures as one of its key features. It provides document creation, editing, collaboration tools, and advanced analytics to streamline the document workflow.
Compare Signeasy vs PandaDoc