HasGeek was founded on two core principles: building tech communities and peer review of tech practices. In 2010, when the company first launched, universities and businesses simply could not keep engineers and tech practitioners up to date with quickly-emerging technologies. HasGeek stepped in as a way to inform, train, and educate tech “geeks” by learning from their peers. The peer review practice has helped hundreds of speakers get feedback on their ideas from reviewers and interrogate problem-solving approaches/impact of their work.
Before SignEasy, HasGeek Media used PDFs and paper vouchers to collect signatures from various parties. The speakers then had to print, sign, then take a photo or scan the document to send it back. “The entire workflow itself was very tiresome,” said Jayalakshmi, an account executive at HasGeek.
After accumulating boxes and boxes of paperwork (companies in India are legally required to keep documents on hand for 7 years for auditing purposes) and suffering through an inefficient signature workflow, HasGeek decided it was time to take their paperwork online. “Before SignEasy, everything was paper,” said Anand Venkatanarayanan, Chief Financial Officer at HasGeek. “Now, 99% is SignEasy.”
“SignEasy is the base of our operation. We just can’t live without it.”
- Anand Venkatanarayanan, Chief Financial Officer at HasGeek
HasGeek researched a number of softwares before deciding on SignEasy. While other platforms either forced guests to create an account if they wanted to sign, didn’t provide audit trails, or only offered per-document pricing, ours was quite the opposite. It ultimately had the perfect blend of features that HasGeek wanted and needed. These days, “SignEasy is the base of our operation,”said Anand. “We just can’t live without it.”
Every month, an external auditor checks up on HasGeek to ensure compliance. Before SignEasy, the process was drawn out and messy, since everything was stored in boxes as physical paperwork. Thanks to our digital audit trail, they can quickly and easily prove that the documents in question have been signed by the recipient without having to store or produce physical proof.
It takes a lot of organizational firepower to keep track of every single document your company signs – so Anand wanted to stay away from per-document pricing. “That’s not easy, that’s hard on people,” he said. “You want to be able to use [the software] as much as possible.” SignEasy’s subscription pricing was therefore a perfect fit, especially when it comes to keeping track of expenses and facilitating scalability.
Most companies try and provide a hassle-free experience for their collaborators, and HasGeek is no exception. They appreciated how signers are able to complete a document without needing to register for a SignEasy account, allowing them to offer a seamless process for external contributors.
HasGeek needed to move away from using PDFs and paper to request and track signatures from different parties, ranging from speakers to contractors, volunteers, and vendors.
They needed a solution that would make it easier to store the years’ worth of paperwork they were required to keep by law.