8 Best Digital (e)Signature Providers in 2025

If you’re already using a digital signature solution, you know it’s a step up from pen and paper. But let’s face it—many of these tools still come with their own set of frustrations.

Maybe the interface is clunky. Maybe it takes longer than expected to get documents signed. Or perhaps the features are too limited for your needs. The process isn’t always as seamless as it should be.

In 2025, businesses want more than just an online signing tool. They’re looking for solutions that are fast, intuitive, and reliable.

Before getting into the specifics, here’s a quick look at the top 8 eSignature providers for 2025. We didn’t just pick these at random. We focused on a few things: which tools have the right features, how much they cost, and what real users think of them. These are the ones that stood out for actually making the signing process less painful.

1. Signeasy – Best for fast-growing companies that need to manage legal documents
2. Zoho Sign – Ideal for small and medium-sized businesses looking to streamline document workflows within the Zoho ecosystem
3. Dropbox Sign (Formerly HelloSign) – Makes sense if you're already paying for Dropbox
4. Adobe Acrobat Sign – If you're already deep into the Adobe ecosystem
5. eSignatures.io – For companies that want to pay per signature and nothing else
6. PandaDoc – Perfect for sales teams that need to manage docs
7. airSlate SignNow – Best for small businesses managing documents
8. Docusign – Enterprise-level workflow automation for signatures

In this guide, we’ll explore the best digital (e)signature providers in 2025. We’ll focus on platforms that not only get the job done but do it without the usual headaches.

What is a digital signature?

A digital signature is more than just an electronic signature—it’s secured with cryptography. When you sign a document digitally, it’s locked using a private key, and the recipient gets a public key. That public key lets them verify the document hasn’t been changed. If anyone tries to alter the document, the public key won’t match up, and the tampering is exposed.

A good example is Signeasy’s Trust Seal, which gives recipients visible proof that the document is secure and untampered. In an age where document fraud is a real risk, that extra layer of trust is crucial.

Are digital signature and eSignature the same?

Digital signature and eSignature aren’t exactly the same, though they’re related. eSignatures are broad. They include things like typing your name in a document, drawing it with a signature tool, or clicking "I agree" on a form.

A digital signature is a specific type of eSignature, but it’s more secure. It uses cryptographic keys to link your identity to a document. Think of it as a digital fingerprint. It proves who signed the document and ensures that no one has changed it afterward.

In short, all digital signatures are eSignatures, but not all eSignatures are digital signatures.

Define a good digital signature provider

A good digital signature provider should have:

• User-friendly interface: Easy to use, with little to no training required.
• Compliance: Meets all relevant laws like ESIGN and eIDAS.
• Strong security: Protects data according to regulations like GDPR, HIPAA, or CCPA, depending on your location.
• Scalability: Can grow with your business needs.
• Affordability: Fits your budget now and as you expand.
• Reliable support: Offers solid customer support and clear documentation.
• Good reputation: Positive reviews and success stories from companies in your industry.
• Integration capabilities: Works well with your existing tech stack.
• Accessibility: Usable on the devices you need, like mobile or desktop.

What features should you consider when choosing a digital signature provider? 

The following features are important in a digital signature provider:  

1. Document upload: Supports various file types such as PDF, word, excel, and more. 

2. Signing and approval workflow: Allows creating workflows for approval and signing.

3. Secure storage: Provisions secure cloud storage for saving signed documents with regular backup options.

4. Audit trail: Provides a digital log with all signed documents containing signers' email addresses, device IP addresses, and document fingerprints. It is considered as the certificate of completion.

5. API and third-party integrations: Has APIs and integrations to fit in your current ecosystem.

6. AI features: Has advanced AI features to speed up reviews and automate repetitive tasks.

7. Support: Guarantees continuous support for easy installation and solving any issues.

8. Reporting and analytics: Provides reporting features for compliance tracking and management to find gaps in your current contract workflow, such as document completion rates, turnaround time,  and team-level and individual-level reports. 

8 Best digital signature providers 

We didn’t just throw together a list. We looked at what matters: useful features, strong security, and fair pricing. We also checked real user reviews to see how these digital signature tools actually perform. Lastly, we made sure they’re scalable and work on any device, so they’ll grow with your business.

Here’s the top 8 best digital signature providers:

1. Signeasy

Signeasy is a cloud-based contract management solution and one of the top eSignature providers for fast-growing companies. 

With Signeasy, you can easily create, edit, sign, track, send, store, and manage legal documents. It also automates your contract workflows and provides advanced AI features to speed up the contract execution process. It is popularly used by IT, healthcare, HR, sales and banking firms. 

Best for: 

Legal document management for fast-growing companies

Key features: 

• 25+ document types supported
• Templates
• eSignature workflow automation
• Legally-binding signatures
• Audit trail 
• AI-powered summaries and key terms extraction 
• Team management and document visibility 
• Biometric and two factor authentication
• Secure cloud storage and archival
• Reporting and analytics dashboards

Pricing: 

Business plans start at $30 per month per user

Pros:

• Intuitive and easy-to-use interface
• Affordable licensing model for teams with heavy usage, as pricing is based on the number of users and not on the number of signatures
• Advanced AI features generating document summaries speed up contract reviews
• Excellent customer service.

Cons:

• Expensive for teams with less frequent users.

2. Zoho Sign

Zoho Sign is a digital signature solution designed for businesses using Zoho apps and other integrations. It provides a simple, secure way to sign documents electronically, making it ideal for small and medium-sized businesses looking to streamline document workflows within the Zoho ecosystem. 

Zoho Sign is known for its affordability and ease of use, especially for users already familiar with Zoho products.

Best for:

Small and medium-sized businesses, especially those using Zoho apps.

Key features:

• eSignatures
• Template management
• Multi-language support
• Integration with Zoho apps and third-party platforms
• Audit trail
• Custom branding
• Bulk signing
• Role-based access control
• Mobile app for signing on the go
• Compliance with ESIGN and eIDAS.

Pricing:

Plans start at $10 per user per month.

Pros:

• Seamless integration with Zoho apps
• Affordable pricing
• Intuitive interface
• Strong security and compliance.

Cons:

• Limited advanced features compared to enterprise-focused tools
• Fewer integrations outside the Zoho ecosystem
• Lacks robust workflow automation.

3. Dropbox Sign ( Formerly HelloSign) 

Dropbox Sign, formerly known as HelloSign, is an electronic signature platform allowing users to sign, send, and manage legally binding documents online. It can be used for various use cases, such as new-hire offer letters, sales contracts, NDAs, and more. 

Best for: 

A good free eSignature option for businesses already on Dropbox paid plan

Key features: 

• Document management
• Reusable templates
• eSignatures
• Audit trail
• Integrations
• Custom branding
• Automatic reminders
• Reporting and analytics.

Pricing: 

• Business plans start at $30 per month per user

Pros: 

• Simple to use
• Templates reduce creation time.

Cons:

• Cannot edit documents while sending them for signature
• Difficult editing an existing template

4. Adobe Acrobat Sign 

Adobe Acrobat Sign is an e-signature solution that lets users send, sign, and track documents. It is part of the Adobe Document Cloud suite, allowing users to manage PDFs efficiently. 

Best for: 

Good for businesses using the Adobe Suite of tools

Key features: 

• eSignature
• Integrations with Microsoft, Salesforce, Workday, and other apps
• AI features to generate document summaries.

Pricing: 

• Standard plans start at $12.99 per month per user

Pros: 

• Can edit PDFs
• Easily integrated into the entire Adobe ecosystem
• Simple to use.

Cons:

• Poor user interface
• Limited customizations.

5. eSignatures.io

eSignatures.io is one of the popular mobile-friendly electronic signature providers that allows users to send contracts for signature quickly. What stands out about the tool is its pricing tier, where you pay per signature, and it works best for businesses having limited contracts to manage. 

Best for: 

Businesses looking for a pay-per-signature option

Key features: 

• Mobile-friendly responsive contracts
• eSignature
• Audit trail
• 23 supported languages
• Secure cloud storage integration
• SMS integration
• Custom branding
• Two-factor identification.

Pricing: 

$0.99 per contract

Pros: 

• Simple pay-as-you-go pricing model
• Easy to automate with bulk-sending options.

Cons:

• Costly for businesses dealing with bulk contracts.

6. PandaDoc 

PandaDoc is a document automation platform designed to streamline signature and document management. It particularly stands out for sales automation as it has built-in integrations with all popular CRMs in the market. 

Best for: 

Document management for sales teams

Key features: 

• eSignature
• Templates
• Audit trail
• Workflow automation
• Real-time collaboration
• Reporting and analytics.

Pricing: 

Business plans start at $49 per user per month

Pros: 

• Ease of use
• Customizable templates
• Integrations with top CRMs.

Cons:

• Learning curve for advanced features
• Expensive for small and mid-size companies
• Editing the document or templates is time-taking.

7. airSlate SignNow 

airSlate SignNow is an easy-to-use eSignature platform that automates the entire document management workflow and collects signatures online. With its affordable pricing, it is an excellent option for small businesses. 

Best for: 

Document management for small teams

Key features: 

• eSignatures
• Workflow automation
• Document management
• Templates
• Real-time collaboration
• Integrations.

Pricing: 

Business plans start at $8 per user per month

Pros: 

• Ease of use
• Extensive integrations

Cons:

• Users reported facing issues with renewal process

8. Docusign 

Docusign is a digital signature solution that allows users to create, send, sign, and track documents electronically.  The platform is widely used by enterprise companies in financial services, healthcare, real estate, and construction sectors.

Best for: 

eSignature workflow automation for enterprise companies

Key features: 

• eSignatures
• Audit trail
• eSignature workflow automation
• Document management
• Encryption
• Cloud storage integration
• Access control
• Real-time document status updates
• Reporting and analytics.

Pricing: 

Business plans start at $40 per user per month

Pros:

• Ease of use
• Secure and easily accessible.

Cons:

• Expensive for small and mid-sized companies
• Slight learning curve
• Poor customer service.

Manage all digital signatures with Signeasy 

If you are a fast-growing business, Signeasy can help you manage your entire legal document workflow and digital signatures with the below features :

• eSignature workflow automation: With SignEasy, you can automate your entire signing workflow. You upload the documents to the portal or send them directly via Google Docs or Microsoft Sharepoint for signing. All you need to do is set up a signing order.
• Automated reminders and real-time notifications: Signeasy automatically sends reminders to all signers on the 1st, 7th, and 14th day of initiating a signature. You also get options to send reminders beyond these days on the console.
• Audit trail/digital certificate: After all signers complete their signature, you get an audit trail with a digital fingerprint of the document that establishes the identity.
• Secure cloud storage: All the signed documents are encrypted and stored in cloud storage.
• AI-powered search features: Signeasy also provides advanced AI features that generate summaries of documents using AI. It helps with document reviews and reduces turnaround time.
• Compliance support: Signeasy also takes compliance tasks off your plate by following legal and industry standards, such as GDPR, HIPAA, or eIDAS.
• Automated reports: Lastly, you get automated reports with usage statistics, average turnaround times, aggregate signature requests, and more. With these insights, you can improve your eSignature workflow regularly for efficiency.

Start a Free Trial to create efficient eSignature workflows with Signeasy.