What if we showed you the quickest way to sign documents and contracts on Gmail without leaving your inbox? No more switching between apps and losing precious time â Download the Signeasy Add-on for Gmail for smooth eSignatures anywhere, anytime. Let us show you how in six easy steps:
Step 1: Install Signeasyâs Gmail Inbox add-on. Step 2: Link it to your email account. Step 3: Open the email with attachments that need to be signed. Step 4: Click on the âSignâ button and then click on âSign Yourself.â Step 5: Choose to draw, type, or upload a signature image. Step 6: And thatâs it - your document is signed and ready to be sent
Please read on if you want a more detailed guide on signing a document on Gmail.
You can use the Gmail add-on to either sign an online document yourself or request a signature from others. You can also download or attach the signed file to the existing thread directly.
Best Practices for signing a document sent by email:
1. Read the email and its attachments:
Take the time to thoroughly read the email sent to you along with any attachments. Pay attention to the subject line, sender, and any specific instructions or requests mentioned in the email.
Understand the purpose of the email and why the document needs to be signed. This will help you prioritize the signing process and ensure timely completion.
2. Identify the document that needs to be signed:
Identify the specific document within the attachments that requires your signature. It could be a PDF, Word document, or another file format commonly used for sending and receiving documents via email.
Look for any indications or labels that clearly state the need for your signature. This could be mentioned in the email or within the document itself.
3. Verify the document's format and compatibility:
Check the file format of the document to ensure it is compatible with the software or electronic signature tool you plan to use. Common formats include PDF, DOC, DOCX, and JPEG.
If the document is in a format that you cannot open or sign, consider reaching out to the sender to request an alternative format or ask for assistance in converting the document to a compatible format.
Ensure that you have the necessary software or applications installed on your device to open and view the document. If not, install the required software or seek guidance on alternative methods to access the document.
4. Choosing the Right Signing Method:
A. Assess available signing options (e.g., electronic signature, digital signature):
Research and understand the available signing options. Electronic signature and digital signature are commonly used methods.
Electronic signature: This refers to any method or technology that allows you to indicate your intent to sign a document electronically. It can include typing your name, using a stylus or finger to draw your signature, or uploading a scanned image of your signature.
Digital signature: This is a more secure and advanced form of electronic signature that uses cryptographic techniques to verify the authenticity and integrity of the document. It typically requires a digital certificate issued by a trusted authority.
B. Consider legal requirements and regulations:
Understand the legal requirements and regulations regarding electronic signatures and digital signatures in your jurisdiction. Different countries and regions may have specific laws governing the use of electronic signatures, such as the eIDAS Regulation in the European Union or the Electronic Signatures in Global and National Commerce Act (ESIGN Act) in the United States.
Ensure that the signing method you choose complies with the relevant legal requirements and is legally recognized in the context of the document and the parties involved.
C. Evaluate the level of security needed:
Assess the sensitivity and importance of the document to determine the level of security required for signing. Consider factors such as the nature of the document, the parties involved, and any privacy or confidentiality concerns.
If the document contains highly sensitive information or is legally binding, you may need a higher level of security, such as a digital signature, which provides stronger authentication and tamper-proofing capabilities.
For less sensitive documents, an electronic signature method that offers reasonable security and authentication may be sufficient.
How to sign an online document in Gmail
Get started using the âSign with Signeasyâ option right over the attachment thumbnail in the Gmail window. Sign and fill out the document upon Signeasy launch in your browser. Once finalized, the signed document is auto-attached to the same email thread in your Gmail window.
How to request a signature in Gmail
You can also save a lot of trouble by automatically requesting signatures in a few seconds within Gmail. After logging in, the attachments (if any) in the currently open email will automatically be fetched by the Add-on. Click on âRequest Signatureâ, launching Signeasy in a new tab. Fill up the necessary information and send the signature request. Once sent, you will be redirected to Gmail automatically.
How to install an electronic signature add-on for Gmail?
Itâs extremely easy to download, install, and use the Signeasy add-on for Google Workspace. Simply navigate to our listing on Google Workspace Marketplace and install it. Alternatively, you may open the Google Workspace Marketplace from your Gmail or Drive via the + icon on the toolbar. After installing the add-on, connect it to your Signeasy account. Creating a new account will take only a few moments if you donât have one.Â
You can use Signeasyâs eSignature application for Google Docs, Drive, Sheets, and Gmail.
Frequently asked questions
What are the terms and conditions of a Signeasy license?
A Signeasy account can be used by any user whether they are an individual or a member of a company, that has purchased a Business plan. Each user must have a unique email address associated to their account. They can use their Signeasy account from multiple devices that belong to them individually. Our fair usage policy applies to each user's account, within reasonable limits of use. Signeasy reserves the right to investigate and suspend any account which violates our terms of service.
Who is a Signeasy user?
A user is someone who signs documents for themselves or sends documents to others for signature.
Do the people I send documents to for signature have to pay anything?
No. They need not even have a registered Signeasy account to sign the documents sent to them for signature.
How will I be billed?
All the subscriptions are billed either yearly or monthly. Your subscription will renew automatically at the end of the billing period, unless you cancel the auto renewal. If you decide to cancel, your subscription will remain active until the end of current subscription period.
What if I want to cancel?
You can cancel your subscription at any time. However, no partial refund will be provided after 30 days of your purchase. Your account will continue to be active in the existing plan till it expires at the end of current billing period.
What if we showed you the quickest way to sign documents and contracts on Gmail without leaving your inbox? No more switching between apps and losing precious time â Download the Signeasy Add-on for Gmail for smooth eSignatures anywhere, anytime. Let us show you how in six easy steps:
Step 1: Install Signeasyâs Gmail Inbox add-on. Step 2: Link it to your email account. Step 3: Open the email with attachments that need to be signed. Step 4: Click on the âSignâ button and then click on âSign Yourself.â Step 5: Choose to draw, type, or upload a signature image. Step 6: And thatâs it - your document is signed and ready to be sent
Please read on if you want a more detailed guide on signing a document on Gmail.
You can use the Gmail add-on to either sign an online document yourself or request a signature from others. You can also download or attach the signed file to the existing thread directly.
Best Practices for signing a document sent by email:
1. Read the email and its attachments:
Take the time to thoroughly read the email sent to you along with any attachments. Pay attention to the subject line, sender, and any specific instructions or requests mentioned in the email.
Understand the purpose of the email and why the document needs to be signed. This will help you prioritize the signing process and ensure timely completion.
2. Identify the document that needs to be signed:
Identify the specific document within the attachments that requires your signature. It could be a PDF, Word document, or another file format commonly used for sending and receiving documents via email.
Look for any indications or labels that clearly state the need for your signature. This could be mentioned in the email or within the document itself.
3. Verify the document's format and compatibility:
Check the file format of the document to ensure it is compatible with the software or electronic signature tool you plan to use. Common formats include PDF, DOC, DOCX, and JPEG.
If the document is in a format that you cannot open or sign, consider reaching out to the sender to request an alternative format or ask for assistance in converting the document to a compatible format.
Ensure that you have the necessary software or applications installed on your device to open and view the document. If not, install the required software or seek guidance on alternative methods to access the document.
4. Choosing the Right Signing Method:
A. Assess available signing options (e.g., electronic signature, digital signature):
Research and understand the available signing options. Electronic signature and digital signature are commonly used methods.
Electronic signature: This refers to any method or technology that allows you to indicate your intent to sign a document electronically. It can include typing your name, using a stylus or finger to draw your signature, or uploading a scanned image of your signature.
Digital signature: This is a more secure and advanced form of electronic signature that uses cryptographic techniques to verify the authenticity and integrity of the document. It typically requires a digital certificate issued by a trusted authority.
B. Consider legal requirements and regulations:
Understand the legal requirements and regulations regarding electronic signatures and digital signatures in your jurisdiction. Different countries and regions may have specific laws governing the use of electronic signatures, such as the eIDAS Regulation in the European Union or the Electronic Signatures in Global and National Commerce Act (ESIGN Act) in the United States.
Ensure that the signing method you choose complies with the relevant legal requirements and is legally recognized in the context of the document and the parties involved.
C. Evaluate the level of security needed:
Assess the sensitivity and importance of the document to determine the level of security required for signing. Consider factors such as the nature of the document, the parties involved, and any privacy or confidentiality concerns.
If the document contains highly sensitive information or is legally binding, you may need a higher level of security, such as a digital signature, which provides stronger authentication and tamper-proofing capabilities.
For less sensitive documents, an electronic signature method that offers reasonable security and authentication may be sufficient.
How to sign an online document in Gmail
Get started using the âSign with Signeasyâ option right over the attachment thumbnail in the Gmail window. Sign and fill out the document upon Signeasy launch in your browser. Once finalized, the signed document is auto-attached to the same email thread in your Gmail window.
How to request a signature in Gmail
You can also save a lot of trouble by automatically requesting signatures in a few seconds within Gmail. After logging in, the attachments (if any) in the currently open email will automatically be fetched by the Add-on. Click on âRequest Signatureâ, launching Signeasy in a new tab. Fill up the necessary information and send the signature request. Once sent, you will be redirected to Gmail automatically.
How to install an electronic signature add-on for Gmail?
Itâs extremely easy to download, install, and use the Signeasy add-on for Google Workspace. Simply navigate to our listing on Google Workspace Marketplace and install it. Alternatively, you may open the Google Workspace Marketplace from your Gmail or Drive via the + icon on the toolbar. After installing the add-on, connect it to your Signeasy account. Creating a new account will take only a few moments if you donât have one.Â
You can use Signeasyâs eSignature application for Google Docs, Drive, Sheets, and Gmail.
With a few clicks, you can easily sign Google Doc files with Signeasyâs Google Workspace add-on without ever having to move out of the email app. And once you sign and send the document, you can even track and send out reminders to other signers from within Gmail.
Hereâs how to sign a document in Google Docs:
Create your document.
Select the Signeasy add-on in the sidebar on the right, and grant Signeasy access to the document.
Select SIGN on the right-hand navigation panel.
Add your signature to the Google Doc in a single click.
How to send a document for signature in Google Docs:
â
Select the Signeasy Add-on on the right-hand sidebar, and select the âSend for Signatureâ option.
The document will automatically upload into a signable PDF; all you need to do is add signer information like names, email addresses, and a personalized note requesting their signature on the document.
Add fields to guide signers to show them where their signature is needed.
Finish up by hitting âsendâ.
The document is automatically saved to your Signeasy account.
How do I Sign a PDF file in my Gmail?
Itâs incredibly simple to sign PDFs online. You need to have an electronic Signature app integrated with your email. Once you have done that, just open the email with the PDF, click on the âSign nowâ button, and click anywhere on the PDF to add your signature. Once done, you will be redirected to your Gmail inbox.
Hereâs a step-by-step guide on how to sign PDFs from your Gmail.
After logging in, the attachments (if any) in the currently open email will automatically be fetched by the Gmail electronic signature add-on.
Click on âSign Yourself,â Signeasy will open in a new tab.
Click on âFinishâ when done. You will automatically be redirected to Gmail when done.
After signing the e-contract, you have an option to
Download the file
Attach & Reply
Sign another document
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How do I electronically sign a document in my email?
All you need to do is get an eSignature add-on for emails like Signeasy and sign documents without moving away from your inbox.
How do I sign an email document on my phone?
Download the Signeasy eSignature mobile app (available on Android and iOS) and sign documents from your Gmail inbox on your phone.
Can I sign a document on Gmail for free?
Yes, eSignature solutions with email integrations like Signeasy allow you to sign documents from within the email app. If you want to try it for free, just check out the trial version.
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