Open enrolment season is upon us! And this year, it has undergone a radical change. With social distancing guidelines in place, eligible employees are mostly being virtually inducted into the benefits programs of their choice. And, as you might expect, this transition to virtual enrolment brings forth a fair share of teething issues. (Already see how eSignatures fit into this picture? Demo Signeasy here.)
One of the biggest problems SMBs face is delays in ‘cycle time of enrollment’. It takes far too long to get a remote employee to fully fill, sign and share benefits enrollment forms. This is because telecommuters do not have the luxury of asking a peer in the next cubicle for support to fill the form. Nor do they have easy access to printers and scanners required to process the document.
Ultimately, it ends up taking more time for your employees to get fully admitted into the company’s benefits policy.
Onboarding remote employees into benefits programs can feel like a real struggle, fraught with much confusion (aka paperwork). From ensuring the forms reach the employees on time to checking if they have filled the form correctly and sent it back — there is much to keep track of.
Adding an online benefits enrolments platform over these processes can make the physical paperwork go away. But it would end up doing more harm than good since such a big shift in processes may still be quite unsettling to employees and your HR team.
Luckily, you don’t need to adopt any such confusing, high-tech software. The no-fuss eSignature solution Signeasy is all you need to streamline the filling of benefit-related forms such as (but not limited to):
With this simple software, you can speed up processing of employee benefit forms in the following ways:
Aside from enrolment, Signeasy can also be used for forms related to changes in benefit plans, health care reimbursement account claims, retirement plan contribution, family medical leave tracking etc.
Typically, employee benefits forms have sensitive information such as social security number, date of hire, date of birth and salary. To safeguard these forms from prying eyes, Signeasy securely saves them on to Amazon’s cloud computing infrastructure. For added security, the 256-bit SSL encryption is used on the communication channels between the devices and Signeasy servers.
At the same time, its passcode and biometric authentication features ensure that only authorized employees gain access to these personal files.
In this new-unpredictable world, some things will snap back to ‘normal’, while others will stay forever changed – for the better. The need for eSignatures is an example of the latter. Since this SaaS solution has virtually no learning curve, your employees will take to it easily. This will ensure that the employee benefits (or any other) paperwork is completed and out of your way in no time.
It’s also a shining example of an affordable technology that delivers long-term value, in these times where HR budgets may be under pressure. So, you can rest assured that your investment will continue to bear fruit in a post-pandemic world.
Employee benefits are a critical part of your staff’s experience and wellbeing. Therefore, it’s incredibly important in this pandemic time that you speed up the enrolment process. Consider signing up for Signeasy’s 14-day free trial to do just that.