Use your phone camera app to scan documents and sign online

There’s something inherently empowering about wielding a pen as it brings your signature to life. The result is a wet ink fingerprint – a symbol that is entirely unique to you. While the stylus-and-screen combo has gotten us closer than ever to the real deal, Signeasy’s pursuit of honoring and perfecting your personal trademark is never-ending.

We recently set off on a quest to further polish our e-signature solution, with the aim of promoting an even greater sense of trust and authenticity with each completed document and transaction. Get ready to scan your signature.

What’s new - The Signature Scanner

Now, you can scan your handwritten signature using your phone’s camera and save it to your Signeasy account for re-use! Simply draw your signature on a blank sheet of paper, scan it with the in-app camera, and save to create your electronic signature. Once your scan is uploaded, it will automatically sync to your web and desktop accounts, so you can immediately use your new electronic signature on all devices. The scan will feature a transparent background, so you can seamlessly import the snap into any document.

Aside from simplifying and streamlining your document processing workflows, we are constantly striving to provide an eSignature solution that accurately mirrors the wet ink signing process. We want our users to be sending off documents that look slick and professional – documents they can be proud of.

Cool! So how does signature scanning work?

If you’re ready to take your signed documents to the next level, the process is simple.

• Find a blank sheet of paper and mark it up with your finest, most regal signature
• Open the Signeasy iOS app
• Navigate to “Signature & Initials”
• Tap on “Add Signature” and select the option to scan
• Point the in-app scanner at the signed sheet of paper, ensuring optimal lighting conditions*
• Scan your signature

Once you’re happy with your scan, your can save your new signature to your account. The signature will automatically sync across devices, so you can immediately start using it as your primary signature on desktop, mobile, and beyond. Scan to email documents could also be used if your copier supports the feature.

*We recommend using a white sheet of paper, and scanning in optimal lighting conditions (i.e. clear, bright light) for best results.

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Benefits of using a phone for signature scanning

Using a phone for signature scanning offers numerous benefits in the realm of convenience, efficiency, and accessibility. Firstly, it eliminates the need for physical paperwork, allowing for a streamlined digital workflow. With just a smartphone and a scanning app, you can capture your signature anytime and anywhere, reducing the reliance on printers, scanners, or physical documents. The portability of a phone enables quick and effortless signature scanning on the go, whether you're in the office, at home, or traveling. Additionally, phone cameras have advanced significantly, providing high-resolution capabilities that ensure the clarity and legibility of the scanned signature. This ensures that the digital representation of your signature is accurate and professional-looking. Moreover, using a phone for signature scanning enables easy integration with various digital platforms and applications, facilitating seamless electronic document signing and reducing turnaround time. Overall, leveraging a phone for signature scanning enhances productivity, flexibility, and convenience in the modern digital landscape.

The best practices for signature scanning

Let's take a look at some of the best ways in which we can ensure a top quality scan for a signature:

1. Ensure a well-lit environment:

A well-lit environment ensures optimal visibility, legibility, contrast, and image quality when scanning a signature. It plays a crucial role in obtaining a clear and accurate representation of the signature, enhancing the overall scanning process.

2. Cleaning the phone's camera lens:

cleaning the phone's camera lens before scanning a signature helps ensure image sharpness, reduce distortion, improve clarity, maintain an accurate representation, and establish consistent results. By keeping the lens clean, you optimize the scanning process, resulting in high-quality signature scans.

3. Positioning the signature properly:

By positioning your signature properly before scanning, you ensure that it is captured accurately, maintains legibility, aligns with the document, remains consistent, and enhances the overall appearance of the scanned document. These considerations are essential for maintaining the integrity and validity of your electronic signatures.

4. keeping backup copies of scanned signatures:

Keeping backup copies of scanned signatures provides peace of mind, protects against data loss, offers convenience and accessibility, and facilitates document retrieval and reference. It is an important practice for maintaining the integrity and availability of your signature files.

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Ensuring security and authenticity of scanned signatures

Ensuring the security and authenticity of scanned signatures is paramount to maintaining trust and protecting sensitive information. Safeguarding scanned signatures involves implementing robust security measures. Let's take a look at some steps that are crucial in maintaining the security and authenticity of scanned signatures

1. Securely storing the scanned signature:

To ensure the security of scanned signatures, it is crucial to store them in a secure location. This may include password-protected folders, encrypted storage devices, or secure cloud storage solutions. By implementing appropriate access controls and encryption measures, you minimize the risk of unauthorized access or data breaches, protecting the integrity and confidentiality of the scanned signatures.

2. Encrypting the signature image if necessary:

If the scanned signature contains sensitive or confidential information, encrypting the signature image adds an extra layer of protection. Encryption algorithms scramble the signature image, making it unreadable without the appropriate decryption key. This safeguards the signature from unauthorized viewing or interception, ensuring its confidentiality during storage or transmission.

3. Implementing watermarking or electronic signature techniques:

To enhance the authenticity and integrity of scanned signatures, watermarking or electronic signature techniques can be employed. Watermarking involves embedding a visible or invisible mark onto the signature image, providing a unique identifier and deterring unauthorized use or tampering. Electronic signature techniques, on the other hand, utilize cryptographic algorithms to generate a unique electronic signature that verifies the authenticity and integrity of the signature image. These techniques provide additional assurance and validation of the scanned signature's authenticity.

4. Taking precautions to prevent unauthorized use or tampering:

To maintain the security and authenticity of scanned signatures, it is crucial to take precautions against unauthorized use or tampering. This includes implementing access controls and user authentication mechanisms to ensure that only authorized individuals can access and modify the signature files. Additionally, implementing audit trails and monitoring systems can help track any suspicious activities or unauthorized modifications, enabling timely detection and response.

Regularly updating security measures, such as antivirus software, firewalls, and security patches, also plays a vital role in protecting the scanned signatures from potential vulnerabilities or cyber threats. By staying vigilant and proactive in implementing security protocols, you can mitigate risks and maintain the trust, integrity, and authenticity of your scanned signatures.

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Scanning a signature with your phone offers a host of advantages, revolutionizing the way we handle and manage important documents. The convenience, portability, and high-resolution capabilities of modern smartphone cameras make it easy to capture clear and accurate signature scans. With Signeasy, you can ensure the right scanning of signatures, security, authenticity, and integrity of your scanned signatures.