5 Best Healthcare Contract Management Software (With Benefits)

Healthcare professionals are regularly stretched thin, and excessive documentation demands are a major contributor. This administrative burden takes valuable time away from patient care.

Some shocking stats around documentation in healthcare are:

• 73% of healthcare professionals feel they spend way too much time on documentation. 
• 77% even have to work after business hours to complete paperwork.
• 75% say documentation even precedes patient care.

With so much time lost to paperwork, there’s a clear need for a better way to manage healthcare contracts and documents — one that reduces manual effort and keeps operations running smoothly. That’s where healthcare contract management software comes in.

In this post, we’ll explore

• what contract management software is, 
• the best contract management solutions for healthcare, benefits, and 
• how you can choose the right solution for your healthcare services. 

What is contract management in healthcare?

In healthcare, managing contracts isn’t just about paperwork. It’s about ensuring compliance, efficiency, and seamless patient care. Contract management software helps healthcare organizations handle the entire contract lifecycle, from drafting to execution, while reducing administrative burden.

Hospitals, clinics, and healthcare providers rely on contract management software to organize and streamline critical documents such as patient consent forms, insurance paperwork, medical records, discharge summaries, and vendor agreements.

Here are some key features that make contract management software especially valuable in healthcare:

1. Templates: Standardized templates for frequently used documents, like patient consent forms, vendor contracts, and employment agreements, ensure faster and more accurate contract creation.

2. eSignature workflows: Automate signature collection for patient authorizations, medical staff approvals, and insurance forms, eliminating bottlenecks and reducing paperwork delays.

3. HIPAA compliance: Securely store contracts in a HIPAA-compliant system while ensuring Business Associate Agreements (BAAs) are in place with external vendors handling Protected Health Information (PHI).

5 Best contract management software for healthcare

Simplify healthcare operations and ensure regulatory compliance with these 5 contract management software solutions: 

1. Signeasy

Signeasy is a HIPAA-compliant contract management solution that streamlines healthcare workflows, enhancing both patient and staff experiences. By digitizing paperwork, Signeasy boosts productivity and empowers healthcare providers to offer improved patient care, including options like telehealth consultations. With affordable pricing and advanced features, it is a perfect solution for mid-size and fast-growing healthcare organizations. 

Key features: 

• Templates: Standardize all your frequently used documents to fast-track creation.
• AI-based reviews: Enable AI-based reviews to  fast-track document approvals.
• eSignature workflows: Reduce paperwork and administrative overhead by enabling eSignature. 
• In-person and online signing: Get patient signatures from anywhere around the world or also allow digital signing face-to-face on a tablet available at your office. 
• Automated reminders: Automate reminders to speed up document processing.
• API: Integrate Signeasy API on your website or internal portal to initiate signature requests right from there.
• Centralized storage: Store all documents in a single secure platform.
• HIPAA compliance: Safeguard patient data by ensuring documents are encrypted both in rest and transit.

Pricing: 

Business plans start at $20 per month per user

Pros: 

• Easy to use
• Strong compliance 

Cons: 

• Pricing per user instead of per document, so it’s costly for firms using the software sparingly 

2. Docusign

Docusign is an established contract lifecycle management solution suited for large health firms with extensive needs and bigger budgets. Being a veteran in the business, Docusign offers 990+ integrations to existing systems to automate workflows. It also meets FDA regulations making it easy for life sciences business or clinical research teams to complete paperwork. 

Key features: 

• Templates: Create templates to speed up document creation.
• eSignature: Create eSignature workflows to take patient consent and send authorized documents.
• AI-based reviews: Enable AI-assisted review to turn around documents faster.
• Secure storage: Centralize encrypted storage to store sensitive data.
• Compliance: Meet HIPAA and FDA regulatory standards.
• Integrations: Get 900+ integrations to incorporate signature workflows in your existing ecosystems.

Pricing: 

Business plans start at $40 per month per user

Pros: 

• Extensive features

Cons: 

• Poor customer support
• Expensive

3. PandaDoc

PandaDoc is another comprehensive contract management solution for healthcare. Another thing that stands out about Pandadoc is its payment integration, where you can embed payment requests directly into forms and prompt customers to pay. Its extensive CRM integrations are a significant advantage for healthcare sales teams. However, users speak of a high learning curve, making it not a good fit for organizations looking for a simple solution. 

Key features: 

• Templates: Provides a library of customizable templates specifically designed for healthcare, including medical service proposals, clinical trials, etc.
• eSignature: Creating eSignature workflows to improve patient experience and staff productivity.
• Payment: Embedding payment links in the documents to simplify the process.
• Secure storage: Centralize encrypted storage to store sensitive data.
• Compliance: Maintain HIPAA compliance for effective management of protected health information (PHI).

Pricing: 

Business plans start at $49 per month per user

Pros: 

• Fast and easy 

Cons: 

• Clunky UI and editor
• No bulk sending and reporting module

4. Dropbox Sign (formerly HelloSign)  

Dropbox Sign simplifies healthcare contract management with secure, intuitive e-signatures. It is ideal for healthcare startups who are already using Dropbox for file management. It integrates with existing systems, offers customizable templates, and supports HIPAA compliance. However, it lacks advanced features like SSO and reporting dashboards. 

Key features: 

• Templates: Simplifies recurring document preparation with customizable templates.
• eSignature: Get documents signed from anywhere by enabling eSignatures
• Compliance: Meets HIPAA standards for managing PHI and creates a solid Business Associate Agreement (BAA) for vendors.
• Secure storage: Provides secure, encrypted storage with flexible retention policies.

Pricing: 

Business plans start at $15 per month per user

Pros: 

• Ease of use
• Affordable pricing 

Cons: 

• Limited advanced features
• Fewer integrations

5. SignNow 

SignNow is an affordable, user-friendly contract management solution ideal for small healthcare firms seeking secure contract management workflows. It offers HIPAA-compliant eSignature workflows designed to enhance the patient experience. However, it offers limited advanced editing and AI features, making it not the right fit for growing and big firms.

Key features: 

• Templates: Create templates for reusable forms.
• eSignature: Enable signature from anywhere for both staff and patients.
• Compliance: Meets industry standards and HIPAA requirements.
• Integrations: Integrate with your existing cloud storage for centralized document management.

Pricing: 

Business plans start at $15 per month per user

Pros: 

• User-friendly
• Affordable pricing 

Cons: 

• Limited advanced features
• Poor customer support

Benefits of contract management software for healthcare

Here are the top advantages you can see at the ground level of implementing contract management software: 

1. Extend to telehealth services

The telehealth market was already growing, and COVID-19 further accelerated this growth. The United States telemedicine market is expected to reach a growth rate (CAGR) of 12.70% during 2024-2032. 

You can extend your healthcare services and provide teleconsultation by implementing contract management software. 

For instance, Chupik Counseling was only limited to in-person therapy, and then the COVID-19 pandemic hit. They suddenly had to shift to online therapy due to the need of the hour and decided to partner with Signeasy for their document management. Currently, they have five brick-and-mortar locations and are further expanding into telehealth. 

2. Boost productivity 

Contract management solutions reduce the time staff spends on documentation and following up on signatures. It also streamlines agreements for HR, marketing, and sales teams, boosting overall team productivity.

A good example is Neuropath Behavioral Healthcare, which saw a 60% productivity improvement after implementing Signeasy for all internal document management.

3. Safeguard patient data

In 2024, the average cost of a healthcare data breach has skyrocketed to $10.93 million, so taking steps to secure your document or patient data is more important than ever. 

Contract management solutions provide you with secure storage that ensures only authorized personnel can access any document. Documents are encrypted both at rest in storage systems and in transit while being shared for signature.

Contract management solutions also comply with HIPAA regulations, ensuring the privacy and security of protected health information (PHI). 

It also helps organizations manage business associate contracts with third-party vendors who may have access to your patient data, ensuring that they meet privacy and security standards.

4. Support compliance

Beyond HIPAA compliance, contract management solutions also comply with other international standards such as GDPR, CPPA, etc. 

Take Truepill as an example. They used a contract management solution to securely enhance their document processing. It smoothly handled sensitive medical documentation, meeting all compliance requirements.

5. Improve patient and staff relationships

Contract management solutions streamline essential document workflows. It facilitates clear communication between staff and patients and minimizes patient wait times.

Choose the best contract management software for healthcare

Follow the checklist below to identify the right contract management software for your business:

Leveraging Signeasy for your contract management

Signeasy is an easy-to-use and affordable contract management solution to create and send documents for signature.

"Before Signeasy, everything was done manually. There seemed to be an endless amount of paperwork needing my signature, as the nature of what we do requires a lot of documentation. We tried a few eSignature providers, but Signeasy was the easiest one to use."

— Dhore Anunciado, Executive Director, San Diego Eye Bank

Another issue users face with many contract management solutions is starting over whenever they want to make an edit in an existing mid-process. That's not the case with Signeasy. You can easily modify signer details, notify involved parties, and maintain transparency through the audit trail.

Our customer support team also helps you handle entire implementation and migration at ease. 

‍Book a quick demo to get a custom quote best suited for your business.