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Key Takeaways
- Healthcare contract management software streamlines agreement creation, approval, and storage while ensuring compliance with HIPAA, HITECH, and other regulations.
- Automation reduces administrative workload, cuts costs, and prevents missed deadlines through alerts and centralized tracking.
- Integrations with EHRs, CRMs, and telehealth platforms improve efficiency and reduce risk across healthcare operations.
- Signeasy delivers an intuitive, mobile-friendly, and affordable solution with healthcare-specific templates, HIPAA-compliant workflows, and seamless integrations for organizations of all sizes.
Healthcare professionals are drowning in paperwork and it is taking a toll on their time and the quality of patient care. A 2024 TrendBurden survey of over 1,200 clinicians found that 73% believe the time spent on documentation is excessive, while 77% regularly work late or at home just to keep up. Even more concerning, 74% say documentation demands directly interfere with patient care.
The burden extends beyond patient records. When healthcare organizations lack proper tracking systems, physician contracts pile up in HR, vendor agreements scatter across procurement teams, renewal dates for critical service providers go unmonitored, and expensive HIPAA compliance issues develop.
Healthcare contract management software addresses these problems directly by centralizing agreements, automating workflows, and building compliance checks into daily operations. In this guide, we'll review the best healthcare contract management software for 2025, comparing features, integrations, security, and ROI.
Before reviewing the top solutions, it’s essential to define healthcare contract management and its impact on compliance, costs, and patient care.
What is contract management in healthcare?
In healthcare, contract management is the process of creating, tracking, and finalizing agreements that support both patient care and business operations. These can include:
- Payer reimbursement agreements
- Vendor and supplier contracts
- Physician employment agreements
- Clinical research partnerships
- Medical equipment leases
- IT and software licensing
- Facility management services
- Professional services agreements
- Insurance contracts
- Joint venture agreements
Effective management helps meet regulatory requirements, control costs, and keep operations running smoothly.
Contract management software oversees the full contract lifecycle, which includes drafting, reviewing, approving, executing, and storing agreements in one secure system. It reduces manual work, improves visibility into deadlines and obligations, and lowers the risk of compliance issues or missed commitments.
Hospitals, clinics, and healthcare networks use contract management software to handle:
- Payer agreements that define reimbursement terms
- Vendor and supplier contracts for medical equipment, IT systems, and services
- Physician and staff employment contracts with credentialing requirements
- Clinical trial agreements with research partners
- Business Associate Agreements (BAAs) for vendors managing Protected Health Information (PHI)
Handling everything from reimbursements to BAAs calls for platforms with built-in capabilities that streamline and safeguard the contract lifecycle.
Key features of healthcare contract management software
Features that make these tools valuable in healthcare include:
- Templates: Prebuilt, compliant templates for common agreement types speed up contract creation and reduce drafting errors.
- eSignature workflows: Digital signature tools simplify approvals for agreements, reducing turnaround time and eliminating paper-based delays.
- HIPAA compliance: Secure storage, role-based permissions, and audit trails help maintain HIPAA compliance and protect sensitive information.
These capabilities show why contract management software has become a core part of healthcare operations. However, with so many options available, it can be difficult to identify the platform that fits your organization’s budget and workflow.
5 top healthcare contract management software in 2025 at a glance
The best healthcare contract management tools are built on robust security frameworks, seamless integration with existing healthcare systems, and intuitive workflows that don't require extensive training.
How we sourced our data
To provide accurate recommendations, we thoroughly reviewed official product documentation, pricing pages, and feature overviews from each software provider. We also examined healthcare-specific case studies and independent reviews, validating claims through hands-on exploration.
Our evaluation centered on key criteria such as ease of implementation, pricing transparency, scalability, and compliance. This comprehensive research is designed to save you hours of work and help you find a solution that meets your specific operational and regulatory needs.
Here is a look at some of the top tools:
For a more detailed look at each option, let's proceed with our analysis.
In-depth analysis of the 5 best contract management software for healthcare
The table above compares five leading platforms — Signeasy, symplr, Contract Logix, Cobblestone, and Gatekeeper — across pricing, key features, HIPAA compliance, integrations, and more.
Below, we take a closer look at how each performs in real healthcare environments, exploring their standout capabilities, integration strengths, pricing models, and user experiences to help you determine the best fit for your organization.
1. Signeasy
Signeasy. Easy contract management for healthcare
Alt: Signeasy — contract management software — website shows it helps manage contracts easily
Signeasy stands out as the best option for healthcare organizations weighed down by paperwork, compliance demands, and tight staffing resources. Its AI-powered contract preparation extracts key terms and creates actionable summaries, reducing the manual effort that slows approvals.
Built with a mobile-first approach that offers complete functionality on iOS and Android, the platform allows busy clinicians and administrators to manage contracts anywhere, preventing critical agreements from stalling or missing renewal deadlines.
Signeasy's features
- Standardize recurring documents by uploading 30+ healthcare templates, such as consent forms, NDAs, and vendor contracts.
- Automated renewal alerts with calendar integration to flag upcoming contract expirations
- AI-based reviews for faster approvals and reduced manual checks
- HIPAA and 21 CFR Part 1-compliant eSignature workflows to cut paperwork and administrative overhead
- In-person and remote signing, including tablet-based face-to-face capture at clinics or offices
- Automated reminders to keep contracts moving and reduce delays
- Bulk send and contact import from Gmail, Outlook, or CSV for high-volume dispatch
- API integration to trigger signature requests directly from your website or internal systems
- Centralized, secure storage with audit trails, encryption, and advanced search
Signeasy's integration
The platform integrates with major EHR systems, Google Workspace, Microsoft 365, Hubspot, and other healthcare software commonly used in medical facilities. Its API-first approach allows custom integrations with existing healthcare workflows without disrupting current operations.
Signeasy's pricing
Signeasy pricing page
Alt: Signeasy pricing page
Plans start at $10/user/month for individuals, with business tiers from $20–$30/user/month when billed annually. Custom pricing is available for higher-volume and nonprofit healthcare use. Higher-tier plans unlock features like AI summaries, bulk sending, SSO, and HIPAA-friendly options.
Signeasy's pros
- Simple, intuitive interface that makes navigating, preparing, and signing contracts quick for both staff and external partners.
G2 user shares his Signeasy review
Alt: G2 user shares his Signeasy review
- Fast, efficient signing experience that streamlines high-volume agreements, ideal for busy healthcare teams managing multiple vendor or payer contracts.
G2 user shares what he likes about Signeasy
Alt: G2 user shares his likes for Signeasy
- Easy contract tracking and document management, reducing time spent on administrative follow-ups and helping teams meet compliance deadlines.
Signeasy’s cons
- Advanced features such as bulk sending or expanded document organization tools are available only in higher-tier plans, which may limit smaller teams on entry plans.
2. symplr
symplr homepage
Alt: symplr website, a comprehensive platform for healthcare operations
symplr has been committed to improving healthcare operations for more than 30 years with deployments in 9 of 10 U.S. hospitals. The platform specializes in healthcare-specific contract management with comprehensive physician credentialing integration and advanced compliance monitoring designed for large health systems.
symplr's features
- Healthcare-specific contract templates for physician agreements, payer contracts, and facility leases
- Advanced workflow automation with multi-level approvals and role-based access
- Detailed compliance tracking for HIPAA and other healthcare regulations
- Built-in reporting and analytics for contract performance, obligations, and risk assessments
- Lease and asset agreement tracking for facilities and equipment
- Contract repository with configurable search and filtering options
symplr's integration
symplr offers deep integration with major healthcare systems including Epic, Cerner, Workday, and Oracle. The platform is designed to work within existing healthcare IT ecosystems, providing seamless data flow between contract management, credentialing systems, and HR platforms without disrupting operational workflows.
symplr's pricing
symplr uses custom pricing based on organization size and requirements, typically starting in the mid-five figures annually for large healthcare systems. Pricing includes implementation, training, and ongoing support tailored to complex healthcare environments.
symplr's pros
- Comprehensive compliance features designed specifically for healthcare regulatory requirements
- Strong integration capabilities with existing healthcare systems and credentialing platforms
Verified user shares his likes for symplr
Alt: Verified user shares his like for symplr
- Dedicated healthcare support team with deep industry knowledge
symplr's cons
- Longer implementation timeline (3-6 months) and enterprise-focused pricing may not suit smaller healthcare practices or clinics with limited IT resources.
3. Contract Logix
Contract Logix website. Intelligent contract lifecycle management for healthcare
Alt: Contract Logix — contract lifecycle management software — home page
Contract Logix is a robust contract lifecycle management (CLM) solution with strong configuration options for healthcare organizations. It offers a balance between industry-specific workflows and flexible customization, making it well-suited for provider networks that require both compliance controls and operational adaptability.
Contract Logix’s features
- Prebuilt, industry-specific workflows for payer contracts, vendor agreements, and clinical partnerships
- Automated alerts for key dates, obligations, and renewals to prevent missed deadlines
- Comprehensive reporting suite with advanced filtering and custom dashboards
- Role-based permissions and secure document storage for HIPAA-aligned operations
- Clause and template libraries for faster contract drafting
- Document collaboration tools with version tracking and audit trails
Contract Logix’s integration
The platform integrates with leading EHR and EMR systems, ERP platforms, and CRM solutions. It supports SSO and API-based connections to fit within existing healthcare IT infrastructures.
Contract Logix’s pricing
Pricing is custom and based on the number of users, modules, and integration requirements. It is typically positioned in the mid-to-high enterprise range, making it a good fit for mid-to-large healthcare organizations with complex contracting needs.
Contract Logix’s pros
- Highly configurable workflows tailored to healthcare use cases
- Strong reporting and analytics tools for contract performance monitoring
G2 user shares his review on Contract Logix’s reporting feature
Alt: User highlights Contract Logix reporting feature ease of use
- Secure, compliant environment with HIPAA-related safeguards
Contract Logix’s cons
- Advanced configuration options may require longer setup and training for teams new to CLM platforms
4. Cobblestone
Cobblestone, enterprise-grade contract management for healthcare
Alt: Cobblestone, a contract management software
Cobblestone Software is an enterprise-grade CLM platform with advanced automation and analytics, designed for large healthcare networks with high contract volumes. Its modular architecture allows organizations to scale features as their requirements evolve, while maintaining compliance and operational efficiency.
Cobblestone’s features
- Centralized contract repository with advanced search and tagging
- Automated approval workflows and configurable alerts for renewals and obligations
- Vendor and supplier management tools with performance tracking
- Extensive template library for healthcare contracts, including BAAs and service agreements
- AI-based contract analytics for risk assessment and term extraction
- Detailed audit trails and permission-based access controls
Cobblestone’s integration
Cobblestone integrates with Epic, Cerner, SAP, Oracle, Workday, and other enterprise applications. It also offers API access for custom connections and data synchronization across healthcare systems.
Cobblestone’s pricing
Pricing is available upon request and varies based on deployment type (cloud or on-premise) and feature modules. It is generally suited to enterprise healthcare networks with complex integration requirements.
Cobblestone’s pros
- Automation and analytics for managing large contract portfolios
Adrienne M. shares his review on Cobblestone
Adrienne M. shares his likes for Cobblestone
- Flexible deployment options, including on-premise for organizations with strict data control needs
- Strong vendor management features for healthcare supply chain oversight
Cobblestone’s cons
- Implementation timelines can be lengthy for organizations with multiple integrations and modules to configure
5. Gatekeeper
Gatekeeper website. Vendor and contract management for healthcare
Alt: Gatekeeper, a vendor and contract management software
Gatekeeper is a vendor and contract management platform with a strong focus on risk assessment and procurement workflows. It’s well-suited for healthcare organizations that manage large vendor networks and need tools for compliance checks, supplier performance monitoring, and centralized contract storage.
Gatekeeper’s features
- Vendor risk scoring with OIG (Office of Inspector General) screening for healthcare compliance
- Centralized contract repository with configurable fields and advanced search
- Intelligent renewal notifications and automated workflows for contract lifecycle management
- Performance metrics and supplier scorecards to monitor vendor reliability
- Customizable healthcare contract templates, including BAAs
- Comprehensive audit trails for regulatory reporting
Gatekeeper’s integration
The platform integrates with ERP systems, procurement tools, and financial software. API access allows for custom integrations with existing healthcare systems and workflows.
Gatekeeper’s pricing
Billed annually, Gatekeeper starts at $1,245/month for 150 suppliers and contracts, $2,995/month for 500, and $5,295/month for 1,000, with all plans offering unlimited users, unlimited eSign, and professional onboarding. An Enterprise custom tier is available for large healthcare organizations needing tailored terms and integrations.
Gatekeeper’s pros
- Strong vendor risk and compliance management features tailored to healthcare requirements
G2 user shares his likes about Gatekeeper
Alt: G2 user highlights his likes about Gatekeeper
- Unlimited user pricing structure that can benefit large, distributed teams
- Robust audit trails that support healthcare regulatory audits
Gatekeeper’s cons
- Best suited for organizations with dedicated procurement or vendor management teams, which may limit value for smaller healthcare providers
To ensure your contracts are always protected, you must carefully examine each platform’s security and compliance features.
HIPAA compliance and security features in healthcare contract software
Healthcare organizations manage sensitive patient data like lab results, insurance claims, and treatment records, all while operating under some of the strictest regulatory frameworks in any industry. Choosing HIPAA-compliant contract management software is essential for protecting patient privacy, reducing liability risk, and maintaining trust with patients, partners, and regulators.
The best secure healthcare contract management solutions combine built-in compliance features with strong security architecture. Below is a side-by-side table of how each platform addresses compliance and protects sensitive contract data.
Beyond theory, these client experiences highlight the practical impact of adopting healthcare-focused contract management tools.
Healthcare contract management case studies and client success stories
These healthcare contract management case studies show how different organizations have transformed their operations. They achieved significant cost savings and improved compliance by using strategic contract management solutions.
- NeuroPath behavioral healthcare: 60% productivity boost through automated onboarding
NeuroPath case study
Alt: NeuroPath case study
NeuroPath is a private clinic providing comprehensive support services for individuals with special needs in Cherry Hill, New Jersey.
To avoid a repetitive cycle, NeuroPath used to email documents to new hires, who then had to print, sign, scan, and email them back. The manual process created bottlenecks and frustrated new employees with unclear signing instructions.
NeuroPath used the Signeasy contract management platform to streamline employee onboarding contracts and documentation. The platform integrated with their existing Freshteam HR system, which resulted in:
- 60% productivity increase by automating document processes and reducing repetitive tasks
- Faster offer letter delivery with pre-populated candidate information
- Fewer incomplete forms through mandatory document fields
- Automatic routing of signed contracts into the new hire queue
- Elimination of manual document updating, saving, and exporting tasks
"Before using Signeasy's integration, we were emailing documents to new hires in order to collect signatures. Signeasy helped us seamlessly sign, send, and manage hiring documentation faster and boost productivity" — The NeuroPath team.
- San Diego Eye Bank: Seamless remote contract management during crisis
San Diego Eye Bank is a non-profit organization facilitating cornea transplants worldwide, serving over 100,000 patients since 1959.
When COVID-19 forced remote work, SDEB faced an endless amount of paperwork requiring executive signatures, from legal documents to lab approvals, budgets, and SOPs. Traditional in-office signing was no longer possible. Consequently, they adopted Signeasy's contract management system with Microsoft Teams integration to maintain operations while working remotely.
Signeasy helped San Diego Eye Bank to:
- Enable executives to sign documents remotely, removing the need for them to commute to the office
- Accelerate the approval process for board members
- Maintain critical operations during pandemic-related restrictions
- Streamline document sharing by integrating with existing Microsoft Teams workflows
- Reduce employee waiting time for document approvals
"What Signeasy has done is allow us to work remotely without having to go into the office to sign a simple document. Our employees don't have to wait for me to physically sign a document in order to proceed," — Dhore Anunciado, Executive Director, San Diego Eye Bank.
- Chupik Counseling: Rapid telehealth transition with digital consent management
For nearly three decades, Chupik Counseling has provided therapy, counseling, and psychological evaluations at its five locations in central Texas.
When transitioning to telemedicine, Chupik needed to quickly obtain patient consent forms for telehealth services. Their previous system relied on PDF attachments that patients printed, signed, and brought to appointments.
They implemented Signeasy's contract management templates for patient consent forms and HIPAA-compliant telemedicine agreements, which provided:
- Seamless transition from in-person to telehealth services
- Automated patient consent collection through email links
- Instant digital filing of completed forms
- Simplified template creation for commonly-used documents
- Quick staff adoption with minimal training required
"We traditionally didn’t do much of telehealth. But eventually, we felt the need to move our counsellors to an online platform and let our clients benefit from it. We evaluated DocuSign first but weren’t happy with the feature-heavy platform. Signeasy worked well for us with good pricing and an easy-to-use platform with just the right features we wanted" — Jeffrey Chupik, President and CEO.
So, how exactly does contract management software deliver on its promise of cost savings and a strong ROI?
Contract management software ROI and cost savings for healthcare organizations
For healthcare providers, every dollar saved on administrative processes can be redirected toward patient care. Contract management software ROI is achieved by automating document creation, approvals, and compliance tracking — functions that directly reduce workload, errors, and delays.
Contract management software ROI for healthcare
Alt: Content management tools ROI for healthcare
According to the 2024 Black Book State of Global Health IT report, hospitals and health systems using advanced contract lifecycle management tools have seen up to a 28% reduction in contract processing times, accelerating procurement cycles and service delivery.
Automated tracking and renewal alerts prevent missed deadlines, cutting penalty fees and delivering annual cost savings in healthcare contracts of up to 12% for mid-to-large organizations.
The financial benefits extend beyond reduced expenses. Integration with core healthcare systems, such as EHR platforms, has been linked to a 21% boost in staff productivity (Black Book 2024), as less time is spent searching for or verifying contract details.
At the same time, built-in compliance checks significantly lower the risk of disputes and billing errors, improving overall financial predictability.
Here’s a snapshot of the key ROI metrics for healthcare organizations adopting contract management software:
To quantify these savings for your own organization, you can use the Signeasy ROI Calculator to estimate cost reductions and efficiency gains based on your contract volumes and workflows. And if you are ready to see results firsthand, you can get started with Signeasy today and streamline your contract management processes with HIPAA-compliant automation.
For organizations under pressure to deliver more with fewer resources, these measurable returns make HIPAA-compliant contract management software not just an operational upgrade, but a strategic investment in efficiency, compliance, and long-term cost control.
You can expect to see these immediate benefits from implementing contract management software.
Benefits of contract management software for healthcare
Before making a decision, it’s essential to evaluate each solution against key criteria that directly impact healthcare operations.
Here are the top advantages you can see at the ground level of implementing contract management software:
1. Extend to telehealth services
The telehealth market was already growing, and COVID-19 further accelerated this growth. The United States telemedicine market is expected to reach a growth rate (CAGR) of 12.70% during 2024-2032.
You can extend your healthcare services and provide teleconsultation by implementing contract management software.
For instance, Chupik Counseling was only limited to in-person therapy, and then the COVID-19 pandemic hit. They suddenly had to shift to online therapy due to the need of the hour and decided to partner with Signeasy for their document management. Currently, they have five brick-and-mortar locations and are further expanding into telehealth.
2. Boost productivity
Contract management solutions reduce the time staff spends on documentation and following up on signatures. It also streamlines agreements for HR, marketing, and sales teams, boosting overall team productivity.
A good example is Neuropath Behavioral Healthcare, which saw a 60% productivity improvement after implementing Signeasy for all internal document management.
3. Safeguard patient data
In 2024, the average cost of a healthcare data breach has skyrocketed to $10.93 million, so taking steps to secure your document or patient data is more important than ever.
Contract management solutions provide you with secure storage that ensures only authorized personnel can access any document. Documents are encrypted both at rest in storage systems and in transit while being shared for signature.
Contract management solutions also comply with HIPAA regulations, ensuring the privacy and security of protected health information (PHI).
It also helps organizations manage business associate contracts with third-party vendors who may have access to your patient data, ensuring that they meet privacy and security standards.
4. Support compliance
Beyond HIPAA compliance, contract management solutions also comply with other international standards such as GDPR, CPPA, etc.
Take Truepill as an example. They used a contract management solution to securely enhance their document processing. It smoothly handled sensitive medical documentation, meeting all compliance requirements.
5. Improve patient and staff relationships
Contract management solutions streamline essential document workflows. It facilitates clear communication between staff and patients and minimizes patient wait times.
Choose the best contract management software for healthcare
Follow the checklist below to identify the right contract management software for your business:
If you're ready to apply what we’ve covered, Signeasy offers a streamlined way to get started quickly and securely.
Leveraging Signeasy for your contract management
Signeasy is an easy-to-use and affordable contract management solution to create and send documents for signature.
"Before Signeasy, everything was done manually. There seemed to be an endless amount of paperwork needing my signature, as the nature of what we do requires a lot of documentation. We tried a few eSignature providers, but Signeasy was the easiest one to use."
— Dhore Anunciado, Executive Director, San Diego Eye Bank
Another issue users face with many contract management solutions is starting over whenever they want to make an edit in an existing mid-process. That's not the case with Signeasy. You can easily modify signer details, notify involved parties, and maintain transparency through the audit trail.
Our customer support team also helps you handle entire implementation and migration at ease.
Book a quick demo to get a custom quote best suited for your business.
