How to electronically sign a word document with Signeasy

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How to electronically sign a word document with Signeasy

You can easily and securely import, sign, and share a Microsoft Word document with Signeasy — all within minutes.

Sign a Document

The role of Microsoft Word in workflows and contracts

Do you use Microsoft Word? Of course, you do! You probably access Word documents regularly to create agreements, contracts, and more - but when it comes to finalizing those documents, do you know how to add a signature in Microsoft Word Document?

As paperless workflows continue to replace manual paperwork, integrating signature workflows within a signature in a Word document can help save you time and effort. If you’re looking for a simple and intuitive solution for taking your workflows online and an excellent reason to ditch our printer and scanner — Signeasy is here to help. Signing documents online has never been this easy.

Why use an electronic signature?

Electronic signatures bring many benefits compared to wet-ink signatures. Using an electronic signature offers numerous compelling reasons to embrace this modern approach to document signing. Firstly, electronic signatures provide unmatched convenience and efficiency. With just a few clicks, you can sign documents from anywhere, eliminating the need for printing, scanning, or mailing. This saves valuable time, streamlines workflows, and enhances productivity. Additionally, electronic signatures are legally binding and recognized in many jurisdictions, ensuring the enforceability of signed documents. They offer advanced security measures such as encryption and authentication. Furthermore, electronic signatures enable seamless collaboration, allowing parties located in different parts of the world to sign documents in real-time, fostering global business interactions. By embracing electronic signatures, you can optimize your document signing processes, increase efficiency, reduce costs, and contribute to a more sustainable, paperless future.

Simple and intuitive

Upload your document, set up signers and signing order, and send it ahead for signatures. Esignatures are hailed for their simplicity and intuitive nature, making the process of signing documents effortless and user-friendly. With Signeasy's electronic signature solutions, signing documents becomes a straightforward and intuitive experience. The user interface is designed to be user-friendly, guiding users through each step of the signing process. The intuitive nature of esignatures allows users to easily navigate through the document, place their signature in the appropriate fields, and complete the signing process without any technical hurdles. Whether it's using a touchscreen, a mouse, or a stylus, the process is seamless and requires minimal effort. The simplicity and intuitiveness of esignatures make them accessible to individuals of all technical backgrounds, ensuring that anyone can quickly adapt to and utilize this modern approach to signing documents.

Legally compliant

Signeasy maintains legal compliance in its electronic signature solution through various measures. It adheres to national and international regulations such as the ESIGN Act and eIDAS Regulation, ensuring that its electronic signatures are legally valid and enforceable. Signeasy incorporates security features like audit trails and document integrity to track and protect the integrity of signed documents, enhancing legal compliance. It offers authentication methods to verify signer identities, reinforcing the legality of the electronic signatures. Signeasy ensures that signers explicitly consent to using electronic signatures and understand the legal implications. Data security and privacy are prioritized through encryption, secure storage, and compliance with relevant regulations like GDPR. By upholding legal compliance, Signeasy provides users with the confidence that their electronic signatures are legally sound and trustworthy.


Easily sign documents from anywhere, from any device, across geographies. Signeasy enables seamless document signing and collaboration from any location. Its cloud-based platform allows users to access and manage documents remotely, eliminating the need for physical presence. The cross-platform compatibility ensures accessibility from various devices and operating systems. With the mobile app, users can sign and manage documents on the go. Collaborative features enable real-time collaboration, and integrations with popular tools enhance productivity. Signeasy prioritizes security and compliance, ensuring secure remote signing. Overall, Signeasy offers a comprehensive solution that empowers remote users to sign and manage documents efficiently and effectively.

Faster turnaround times

Sign off and close business deals in seconds. eSignatures provide flexibility in time-sensitive scenarios. Electronic signatures significantly contribute to faster turnaround times in document processing. With electronic signatures, the need for printing, scanning, mailing, or physically delivering documents is eliminated. This eliminates the delays associated with traditional paper-based processes. Instead, electronic signatures enable documents to be signed and returned instantly, regardless of the location of signers. Parties involved can access documents simultaneously, allowing for real-time collaboration and quick decision-making. Electronic signature solutions often include features such as templates and automated workflows, further streamlining the process and reducing manual tasks. Additionally, notifications and reminders can be set up to prompt signers, ensuring timely completion of the signing process. By removing the barriers of time and physical distance, electronic signatures accelerate the overall document turnaround time, enabling businesses to operate more efficiently and respond quickly to opportunities and demands.


Physical paperwork can be expensive. Electronic signatures save you valuable money and effort. Electronic signatures provide a cost-effective solution for document signing compared to traditional paper-based processes. They eliminate expenses associated with paper, printing, postage, and courier services. By streamlining the signing process, electronic signatures save time and resources, enhancing productivity and efficiency. The flexible pricing models offered by electronic signature providers allow businesses to choose options that align with their needs and control costs. Overall, electronic signatures deliver significant cost savings through reduced paper usage, increased operational efficiency, and improved productivity.

Environment Friendly

No paper wasted. No trees butchered. No more guilt that comes with paper-based processes. Electronic signatures play a significant role in promoting environmental sustainability by reducing the reliance on paper-based processes. By eliminating the need for printing, scanning, and mailing paper documents, electronic signatures help conserve valuable natural resources and minimize deforestation. The reduction in paper consumption also decreases the carbon footprint associated with paper production, including energy usage and greenhouse gas emissions. Additionally, electronic signatures contribute to a paperless office environment, reducing the amount of waste generated from discarded or obsolete paper documents. By embracing electronic signatures, organizations can make a positive impact on the environment by conserving resources, reducing waste, and mitigating their ecological footprint.

How to eSign a word document with Signeasy’s eSignature platform?

Here’s how to insert an electronic signature in Word with Signeasy, whether you’re eSigning on a desktop, mobile, or tablet.

Step 1: Log into Signeasy 

Open a new tab or browser window and log into your Signeasy account. Create a free account if you haven’t registered for our electronic signature app.

Step 2: Click ‘Start Signing’

Click the blue “Start Signing" button in the top left corner of your screen, then choose the “Sign Document” option.

Step 3: Import your document

Select the Microsoft Word document you need to sign.

Step 4: Add your signature 

In the left-hand “Annotations” menu bar, you’ll see the “Signature” option. Once you have configured your electronic signature (by selecting your preferred font or drawing your own signature), you can either drag and drop it into the document or place it on the signature line with a click. If the author has already given signer instructions by adding a signature line, great. If not, you can add a signature line with Microsoft Office Signature Line.

Step 5: Add other fields 

Once you’ve placed your electronic signature into the Microsoft Word document, you can add an additional signature field if you like. You can add more fields like date, name, and initials.

Step 6: Click Finish

Is all of your information accurate and complete? If so, click “Finish” to finalize your signed document, then click “Download” to save a signed PDF to your device. Inserting an electronic signature in Word is just that easy!

How to sign a document the Signature Line feature in Word?

To insert a signature line in Word, navigate to the Insert tab and locate the "Signature Line" option within the Text group. Click on it and provide the necessary details of the signer. If desired, you can include instructions for the signer as well. Once the signature line is inserted, double-click on it to open the "Sign" dialog box. Here, you can use a mouse, touchpad, or stylus to create your signature directly or choose from an existing one. Finally, click "Sign" to apply the signature to the document.

Electronically signing a Word document offers a convenient and efficient way to authenticate and validate your digital files. By following the simple steps outlined above, you can seamlessly add your electronic signature to a Word document. Electronic signing ensures the integrity, security, and legal validity of your documents. Embracing electronic signatures empowers individuals and organizations to streamline their document workflows, reduce reliance on paper-based processes, and contribute to a more sustainable, digital future. By utilizing electronic signatures in Word documents, you can enhance productivity, save time, and simplify the signing process while maintaining the necessary authenticity and compliance required for your important documents.

May 17, 2022 11:00 a.m  CT

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