How to add an electronic signature in Word

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Do you use Microsoft Word? Of course, you do! You probably access Word document on a regular basis to create agreements, contracts, and more - but when it comes to finalizing those documents, do you know how to add a signature in Microsoft Word Document?

As paperless workflows continue to replace hard-copy paperwork, knowing how to insert signature in Word doc is a must. If you’re looking for a simple and intuitive solution for taking your workflows online - and, realistically, we’re all looking for a reason to ditch our printer and scanner - Signeasy is here to help. Signing documents online has never been this easy.

Here's how to insert an electronic signature in Word with Signeasy, whether you’re eSigning on desktop, mobile, or a tablet.

Step 1: Log into Signeasy

Open a new tab or browser window and log into your Signeasy account. If you haven't registered for our electronic signature app yet,  create an account for free.
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Step 2: Click ‘Start Signing’

Click the blue "Start Signing" button in the top left corner of your screen, then choose the "Sign Document" option if all you need is your own electronic signature.

Step 3: Import your document

Select the Microsoft Word document you need to sign.

Step 4: Add your signature

In the left-hand “Annotations” menu bar, you’ll see the “Signature” option. Once you have configured your electronic signature (by selecting your preferred font or drawing your own signature), you can either drag and drop it into the document or place it on the signature line with a click. If the author has already given signer instructions by adding signature line, great. If not, you can add signature line with Microsoft Office Signature Line.

Step 5: Add other fields

Once you’ve placed your electronic signature into the Microsoft Word document, you can add an additional signature field if you like. You can even add more fields like date, your name, and your initials.

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Step 6: Click Finish

Is all of your information accurate and complete? If so, click “Finish” to finalize your signed document, then click “Download” to save a signed PDF to your device. Inserting an electronic signature in Word is just that easy!

Frequently asked questions

Are electronic signatures legally binding?

Yes, an electronic signature is viewed to be the same as a handwritten signature. Signeasy complies with all major eSignature laws around the world, including eIDAS in the EU and the ESIGN Act in the United States.

Are electronic signatures secure?

Documents validated with an electronic signature are completely legally binding, and carry the same weight as documents signed by hand. Signeasy also creates an audit trail for each eSigned document to prove its validity.

What is an eSignature used for?

There’s no limit to the types of documents you can sign electronically. Signeasy users leverage our software to eSign contracts, NDAs, agreements, expense reports, job offers, invoices, and so much more.

How do I sign a PDF document online?

Just like if you need to insert a signature in Word, you can Sign a PDF by import any PDF document into Signeasy from your device. Then, either sign it yourself or raise a signature request from a collaborator.

Is there a difference between an electronic signature and a digital signature?

The difference between an electronic signature and digital signature is significant. While an electronic signature is a digitized version of a written signature in ink that carries the same legal weight, a digital signature uses a digital certificate-based ID to corroborate a signature's validity.

Which document formats does Signeasy support?

Signeasy is compatible with most leading document types, including Word, Excel, and PDF.

How do I sign documents in Signeasy?

To eSign a document, begin by logging into your Signeasy account and importing the document that must be signed. Then, drag and drop your signature from the toolbar into the document.

How can I create documents easily to send for signing?

Any document you create is a document you can easily send out for an electronic signature!