It’s time for your HR to go digital! Most businesses can no longer afford to store physical personnel files.
Not only is it expensive and not the most secure storage option, but with more companies wanting to go paperless, this is the best time to digitalize your documents.
Every good Human Resources department knows how much paperwork is involved in onboarding and off-boarding staff. The larger the team, the more documentation there is that needs to be signed, sealed and organized for all your business needs! If you haven’t considered digital documentation before, then you really are making it difficult for Human Resources.
Why not keep it simple for them and your business and have a secure, easy-to-search digital filing system?
“SignEasy is fast, efficient and saves us a lot of hassle.” – Kathy Winchell, HR Director, Dalhart Independent School District, USA
Wait. The reason HR usually print documents is because at least one of the parties need to sign them, don’t they?
Well, with SignEasy, it’s easy-peasy to avoid the printer, scanner, photocopier and still have paperwork signed electronically.
Just imagine how much your administrative work will be reduced if you avoid these technical beasts when your HR goes digital!
There is no limit to the types of documents you can have signed and stored safely.
Even if you aren’t in an active hiring phase are always several policies that you will want you to have signed as and when they get updated:
It is very easy to help your HR go digital and establish a more effective HR workflow automation with SignEasy.
Firstly, consider how many users you will need to have access to the documents. You can have different levels of access, if only a few individuals need access to more critical employee data, but a large amount need access to the majority of the stored files.
At any stage, you can increase the number of users, and the more users you have, the more cost-effective SignEasy becomes.
Our tech wizardry then converts them into secure PDFs that you can then amend and annotate as needed.
Then, simply email them to your potential employee or to the entire office from the dashboard.
If you’re offline or want to sign up some hot talent on the stop before they are grabbed by a competitor, then you can also sign offline or in-person.
You need several signatures on the same document? No problem! You can use the system to get multiple signatures to sign – even at the same time.
That’s just how nifty SignEasy is.
While we love features and are constantly innovating, unlike many of our competitors, our focus is on making it as simple as possible for you to use.
If your HR goes digital, you don’t need to worry that electronically signed documents won’t be legally binding – they are.
Precedent has already been set in courts of law across the globe that attest that signatures are binding.
Every signature can be tracked and verified, from the IP address to the timestamp of the signature – which is more accurate and fool-proof than handwritten signatures.
All data is encrypted so only the individuals you want to can see the documentation, even if the data is in motion.
Just to be clear, none of the SignEasy team has access to any of your personnel’s data if it hasn’t been explicitly shared with us, so when your HR goes digital, all critical data is 100% protected.
This is what we think is cool: you can connect SignEasy to your existing business solutions, whether it is your CRM, email or storage system.
If you ned a specific solution to connect with your technology, then you can help your HR go digital with our API solution.
Unlike many competitors, we believe in open source and will never tie you in or cross-sell other products.
If you want to keep it simple, your personalized dashboard also acts as a handy, searchable storage system if you like.
“This easy-to-use app allows you to digitally sign documents anywhere in the world straight from your mobile device in lickity-split time,” Jet says. “You’ll save time, money and paper.”