Dalhart ISD fast-tracks hiring from months to hours with Signeasy

The Company

Dalhart Independent School District, based in Dalhart, Texas (USA), provides education for elementary and high school students from grades K-12. It spans five campuses in Dalhart City and unincorporated portions of Dallam and Hartley Counties.

Dalhart ISD started using Signeasy to expedite their hiring processes. Kathy Winchell, HR Director of Dalhart ISD, successfully reduced the process of enrolling teachers for the new school year from 4 weeks to 10 hours.

The Challenge

The hiring process at Dalhart was long, involving many touch points that were difficult to keep tabs on and manage effectively. Contracts and letters of reasonable assurance (LRA'S)* had to be prepared months in advance, and were sent out to teachers via the post office. It took the HR department at least 4 weeks to have the signed copy of each contract returned to the office – only then could they continue with the administrative process.

* A letter of reasonable assurance (LRA) states that the substitute employee is assured of employment in the coming school year.

How does Signeasy help?

Contracts and LRAs are prepared and uploaded to Dropbox. The HR Director then heads to the 5 DISD campuses to meet with the employees to be enrolled for the next school year. Kathy travels light: all she needs is her iPad to access the documents, which she imports into Signeasy so they can be signed on the spot. She usually spends 1 to 2 hours at each location – proof that a process which used to take months from preparation to actual filing of contracts has indeed been reduced to a 10-hour task at most.

Benefits

Efficiency

Finalizing an employment contract is so much quicker now that employees are able to sign on the spot, There is no longer a need to spend time sending paper copies, waiting, and following up.

Saves time

Previously, DISD spent weeks waiting for contracts and letters of assurance to be returned before finally filing them. This cumbersome process has now been collapsed into a task that takes no more than 10 hours.

Digital workflow

Documents take a few short minutes to sign, and thanks to Signeasy's cloud integration capabilities, they are immediately saved to the cloud, where they can easily be retrieved by anyone in the department.