What is the best Electronic Signature software?

Whether you need to sign proposals, quotes, contracts, or HR documents, SignEasy highlights how to identify the best Electronic Signature solution for your business.

All good businesses run on signing documents. It’s important to identify expectations right from the start of every business relationship and ensure that there is clarity with both your suppliers and clients. This is the key to business success.

Yet we all know it: signing documents can be a tedious task. Ensuring documents are signed by the right parties in the right place and then stored securely until the time they need to be reviewed takes a lot of time.

The Complete Guide to Electronic Signature Laws around the World

Why not do away with manual documentation that requires handwritten signatures and opt for an eSignature solution instead?

What is an Electronic Signature?

An Electronic Signature is simply an electronic method for an individual or organization to consent to any documents that require consent or agreement. At a few clicks of a button, multiple users can sign multiple documents and reach the individuals who need them – without a time lag. Sounds great, doesn’t it?

Electronic Signatures allow you to track and store documents online and are considered as secure – if not more secure – than handwritten signatures or stamped seals.

Why switch to electronic signatures?

If you’ve already said farewell to physical filing cabinets and sent your fax machine to the recycling center, then this is the obvious next step in ensuring an efficient, paper-free office environment.

Electronic Signatures are now being used across industries, from regulatory filing channels to online commerce. It is a much more efficient way to do business as you no longer need to wait for documents to arrive via snail mail, or have to print and scan documents that require a signature.

Believe it or not, Electronic Signatures came to the marketplace over 20 years ago, yet it’s only in the last few years that they have really taken off!


Did you know? Forrester research showed that 754 million transactions with Electronic Signatures took place in 2017, which is an increase of 350% since 2014!

Are Electronic Signatures and digital signatures the same?

There is a difference between Electronic Signatures and a digital signatures.

Digital signature software create a condensed document (known as a hash) that is then encrypted into a notarized certificate. The encrypted hash is the signature and can only be validated once it is decrypted and compared to its original document. Electronic Signatures can be encrypted but are not condensed into their own certificate, nor do they need to be decrypted to be seen!

Is an Electronic Signature legally binding?

Yes! As with the handwritten method, as long as you can prove consent and intent, then Electronic Signatures are 100% legally binding. In fact, precedent has already been set as there have been many cases where judges have ruled in their favor.

Best electronic signature

Electronic Signatures are highly secure, and if you use a trusted software provider like SignEasy, you are able to validate all critical and personal data with authentication and a clear audit trail.

How do you define ‘best’ Electronic Signature?

Best is somewhat subjective, isn’t it? Every Electronic Signature solution has its own unique set of features, functionality and service.

The SignEasy team believes that it is really the best  Electronic Signature software for you and your organization.

What should I look for in an Electronic Signature solution?


The biggest reason software additions fail is because they haven’t put the user at the heart of their design. Regardless of whether you need one signature from one person, or a dozen signatures from multiple people, Electronic Signatures should always be easy to use.

Which devices do you use in your organization? What about third party applications?

The best Electronic Signature solution provide should be available to you regardless of the smartphone, tablet or desktop you use. It should also have the ability to integrate with the applications you most frequently use, such as your CRM or email provider.

Consider where you most frequently collect Electronic Signatures from. Will your provider have the ability to collect signatures offline, remotely and in-person? (SignEasy does all three!)


Pricing should be flexible and relevant to you, so that it is value for money. Your Electronic Signature solution should be affordable to you today, with the ability to add on extra users, features and personalize the solution as your business grows.


Your Electronic Signature solution provider must be reliable, with the relevant global compliance. After all, you are trusting them with your most crucial data. Documents need to be stored securely and accessed easily.

Customer relations

In a perfect business world, there are neither problems or questions. But life isn’t perfect.

You need is a customer relations team that can professionally and efficiently deliver, regardless of what time zone you are on.

Who are the best Electronic Signature competitors?

There are about 25 Electronic Signature solutions out there to choose from. The most popular and arguably best Electronic Signature companies are HelloSign, DocuSign, AdobeSign and of course, us, your friends at SignEasy!

Social Positives, a trusted technology blog, published the list of the Top DocuSign Alternatives for 2018. Make sure to check it out as you conduct your research!

Best Electronic Signature: Why SignEasy?

SignEasy receives consistent positive reviews on technology sites that highlights our affordability and – just like our name – ease of use.

If you don’t believe us, check out the independent reviews on G2crowd.com!

In addition to being value for money and easy to use, SignEasy boasts an array of other handy features that make your paperless, electronic lifestyle that much easier.

Easy to use and efficient

SignEasy has a minimal user interface that’s super easy to use. New users can benefit from the simple help function that will allow you to navigate the dashboard quickly and efficiently.

Whether you need to signatures in-person, remotely, or you need to self-sign a document, SignEasy has it covered!

SignEasy allows you to either upload your signature or easily draw signatures online using a smooth signature interface that will capture your handwritten signature. You can also add checkboxes, images text and annotations to your document and highlight the fields you need to be signed if you are sending documents across to another party.

What’s more, if you haven’t finished your document, you can save it as a draft and come back to it later, and access it offline.

Works across many platforms

Import or export your documents from your email, cloud, or many other applications. You can import documents within SignEasy’s own platforms, or with its drag and drop functionality through a whole host of third-party integrations.

Suitable for all devices

Whether you prefer signing on a desktop or in-person, on a smartphone or tablet, use Android, Apple or both, SignEasy has got your back!

Our mobile phone apps are always up-to-date with the latest releases to ensure that you have a seamless and quick experience even if you upgrade your device.

Best electronic signature

Suitable for all software

Need to sign a Microsoft Word or Excel document, a PDF, Google Docs or Pages? What about in formats such as JPG or PNG? No problem.

SignEasy has all of the file types covered. Windows and Mac users are treated with equal affection!

Value for money

SignEasy’s pricing plan is considerate to the size of your organization and your needs. You can easily add on users to the pricing plan and scale up as your business grows.

If you require a personalized solution, then we also have an API developer option that we are happy to discuss with you.

Increased efficiency

By using an Electronic Signature solution , we guarantee you will save both time and hundreds of dollars in printing, paper, postage and administration fees!

With SignEasy, you can create a set of templates that can be quickly modified with custom fields while you are on the move.

Already trusted by 5 million users

Since SignEasy began, we’ve become the best  Electronic Signature solution for small and large organizations alike, and have over 5 million users from 150 countries worldwide. Our users come from an array of industries: from real estate, legal, sales and finance to human resources, logistics, education and healthcare!

Happy customers include Berkshire Partners, Urban Decay, Discovery Communications, ClearTrip, and TH Foods.

“With SignEasy, paperwork that took 12-24 hours now takes 2-4 minutes. That means, what earlier took an entire workday is now completed in a tea break. Efficiency is up by 99.7%. Deals are saved because they can be secured in real time.” – Robert Couture, Managing Partner, S&C Homebuyers

SignEasy is also in partnership with WeWork so that the best Electronic Signature solution is brought to global co-working and office spaces.

We are recommended by some of the biggest names in business media, including Forbes, Inc. and TWN.

Did you know? Apple voted SignEasy as the Best Business App!

Connects with your most popular office tools

We want to make your life as easy as possible, so SignEasy is already integrated with some of the most popular third-party office tools around. Whether it’s CRM systems such as Zoho CRM or file storage such as Dropbox, Google Drive, Evernote and Box, to Gmail, we’ve got your back.

Available in 21 languages

Woah! SignEasy really is a truly global Electronic Signature solution, with its ability to communicate in English, Dutch, Filipino, Finnish, French, German, Indonesian, Italian, Japanese, Korean, Norwegian, Portuguese, Russian, Simplified Chinese, Spanish, Swedish, Tagalog and Thai.

If we don’t have your language, ask us, as it might be coming!

Advanced security and global compliance

SignEasy uses cloud-based storage, and ensures that all documents are sent and stored using SSL encryption. We are compliant with the ESIGN Act, eIDAS and recognized globally.

For extra protection, we provide passcode and fingerprint authentication.

Access management

You can choose who has access to which documents to ensure highly confidential data is shared with only the appropriate individuals.

Legally sound

SignEasy provides you with a legally binding audit trail that includes the signer email address, device IP,  document fingerprint, and timestamp.

Free trial period

We might be biased but we truly believe we have best  Electronic Signature solution on the market!

Did we mention that you can sign up to SignEasy today, for a a free 14 day trial? What’s stopping you?

Share your experience with us! The SignEasy team would love to hear how you get on with your free trial.



Images courtesy of Pixabay under Creative Commons CC0

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