Learn how influential brands automate business processes and improve team productivity with Signeasy.
Camen Behavioural Services is an applied behaviour analysis company that serves families with disabled children. CBS creates a customized plan for each child to help them overcome problem behaviours, making it easier for them to integrate into community settings like school (and even the clinic itself).
We spoke with Kayleigh Guy, the Program Director at CBS, to understand how Signeasy has helped them up their game. For the last 4 years, her role has been to create behavior plans for each child, help supervise employees to make sure the plans are being implemented correctly, update programs as needed, and train parents so they can support their child's progress at home.
Every 6 months or so, Guy and her team have to turn out approximately 300 individual behavior plans, with 30 to 50 pages apiece. Before Signeasy, not only was the process of printing them out "wasting a lot of paper and ink," but it also required parents to come to the office to physically sign off on their child's plan.
To hear Guy tell it, the whole process was chaotic: parents would arrive flustered with their children on their arm and their cell phone ringing off the hook, making it hard to focus on such a lengthy (and important!) document.
CBS also had some compliance-related concerns about keeping tabs on all of their documentation. "We are audited for our paperwork, so we wanted to find an electronic streamlined way to be able to house all of these signatures," said Guy.
In short, the wet ink on-boarding process was highly inefficient, eco-unfriendly, and very time-consuming. It was time to go digital.
“We are audited for our paperwork, so we wanted to find an electronic streamlined way to be able to house all of these signatures.”
- Kayleigh Guy, Program Director at CBS
Before making the final call, CBS looked at a number of competitors, but Signeasy's pricing and ease-of-use won them over. The ability to add multiple seats to a single account was also a big plus.
"The site is very easy to use, which is nice!" said Guy. "Whenever it sends emails to the parents, or whoever we need to send it to, [...] it's easy for them to sign where we need them to. Then it sends us notifications, which we love."
For parents, Signeasy gives them the freedom to look over their child’s behavior plan whenever they have a quiet moment, instead of rushing through it at the CBS office. Once they’ve given it a thorough read, they can sign and send it back.
Instead of printing out 30 to 50 sheets of paper 300 separate times, CBS can feel good about the paper they're saving with Signeasy. Parents still have the option to print a hard copy if they want, but on the CBS side of things, their stack of behavior plans can be organized and stored with ease, totally paper-free.
Following our conversation, Guy said she was planning on using our Google Drive integration and Gsuite add-on to make things even simpler for document storing. CBS backs up their files in a few different locations, so something as simple as a single-click file transfer to Google Drive is a huge plus for them.
Since documents like their informed consent forms never change, creating a simple template means CBS can slash the amount of time they spend setting up documents within our software. Down to the document fields, once a template is stored, all they have to do is click and go.
Since CBS provides health-related services, they need to keep an eye on compliance and security. Guy appreciated the fact that Signeasy offers a private, secure platform with a detailed audit trail for each document, so they can sign and send their behavior plans with confidence.
Camen Behavioral Services boosts productivity by 90%
Email, Google Drive, GSuite
HasGeek was founded on two core principles: building tech communities and peer review of tech practices. In 2010, when the company first launched, universities and businesses simply could not keep engineers and tech practitioners up to date with quickly-emerging technologies. HasGeek stepped in as a way to inform, train, and educate tech “geeks” by learning from their peers. The peer review practice has helped hundreds of speakers get feedback on their ideas from reviewers and interrogate problem-solving approaches/impact of their work.
HasGeek has two divisions: HasGeek Learning, which is the platform hasgeek.com, and HasGeek Media, which runs its own events (and hosts on the platform hasgeek.com). For example, Rootconf is for infrastructure, JSFoo focuses on JavaScript, and The Fifth Elephant is for data and data science. That’s just about 150 speakers to keep track of in a given month, and just as many documents to process. The editorial team – which is in charge of sourcing and managing content – processes onboarding documents, contractor agreements, and release forms, all of which need to be signed by speakers. Meanwhile, the finance team crunches invoices and payment information for the events.
Before Signeasy, HasGeek Media used PDFs and paper vouchers to collect signatures from various parties. The speakers then had to print, sign, then take a photo or scan the document to send it back. “The entire workflow itself was very tiresome,” said Jayalakshmi, an account executive at HasGeek.
After accumulating boxes and boxes of paperwork (companies in India are legally required to keep documents on hand for 7 years for auditing purposes) and suffering through an inefficient signature workflow, HasGeek decided it was time to take their paperwork online. “Before Signeasy, everything was paper,” said Anand Venkatanarayanan, Chief Financial Officer at HasGeek. “Now, 99% is Signeasy.”
“Signeasy is the base of our operation. We just can’t live without it.”
- Anand Venkatanarayanan, Chief Financial Officer at HasGeek
HasGeek researched a number of softwares before deciding on Signeasy. While other platforms either forced guests to create an account if they wanted to sign, didn’t provide audit trails, or only offered per-document pricing, ours was quite the opposite. It ultimately had the perfect blend of features that HasGeek wanted and needed. These days, “Signeasy is the base of our operation,”said Anand. “We just can’t live without it.”
Every month, an external auditor checks up on HasGeek to ensure compliance. Before Signeasy, the process was drawn out and messy, since everything was stored in boxes as physical paperwork. Thanks to our digital audit trail, they can quickly and easily prove that the documents in question have been signed by the recipient without having to store or produce physical proof.
It takes a lot of organizational firepower to keep track of every single document your company signs – so Anand wanted to stay away from per-document pricing. “That’s not easy, that’s hard on people,” he said. “You want to be able to use [the software] as much as possible.” Signeasy’s subscription pricing was therefore a perfect fit, especially when it comes to keeping track of expenses and facilitating scalability.
Most companies try and provide a hassle-free experience for their collaborators, and HasGeek is no exception. They appreciated how signers are able to complete a document without needing to register for a Signeasy account, allowing them to offer a seamless process for external contributors.
HasGeek collects 150+ signatures per month
Launched in mid-September 2019, Truepill is on a mission to streamline the prescription process for patients, doctors, and pharmacies alike. They've developed their own kind of telemedicine in the UK, which allows patients to get prescriptions approved online by real doctors using the power of eSignatures – all without a single fax machine. At the heart of their platform, Truepill needed an eSign API that would be easy enough for time-crunched doctors to learn and use, and could automatically generate PDF documents on the fly. Here's how Signeasy ticked every box.
The world of doctor's visits is notoriously slow. By the time you find yourself filling your prescription, you've likely already run out of steam.
But there's a glimmer of hope in the UK thanks to one innovative company. Truepill is making the prescription-filling process a breeze by taking it online, and Signasy’s eSignature API is at the heart of it all.
The Truepill system is simple and effective: first, patients create an account to submit a basic prescription request. Then, a doctor pulls up all pending patient requests using the CRM. Based on the information provided in each file, the doctor can schedule a virtual “consultation” with a few basic questions before they approve the request. They can also approve it immediately if no further details are needed.
Finally, the doctor sends the prescription directly to the patient's account via the web application. Truepill generates a PDF on the fly with the patient details and prescription information, and using embedded signing, the medical professional signs off on the prescription directly.
Once the request is marked as approved, the patient can proceed to order the medication, pay online, and receive the delivery at home.
Without eSignatures, Truepill wouldn’t be able to offer patients a faster, easier way to fill their prescriptions online – so, what made Signeasy their software of choice?
“In brief: what is an eSignature API?
An API is raw open code – in this case, for the Signeasy software – that any developer can embed into their product. Instead of building their own eSignature tool, they can simply integrate our software’s existing capabilities to be used natively. For example, if a developer chose to integrate our API into an HR recruitment software, the process of signing an offer letter would be embedded into their own platform, and therefore “powered by Signeasy.”
In the UK, you can’t simply order medication online like you’d order a toaster off of Amazon; the request needs to go through someone who has the authority to prescribe medication. Given that eSignatures meet all the same compliance requirements as wet ink in the UK, Truepill saw an opportunity to give patients a more streamlined prescription processing experience.
Here’s why Signeasy was just what the doctor ordered.
Prescriptions have always relied on fax machines to get around. Until now, that is. "Typically, doctors write physical prescriptions in pen and ink and they fax that through to the pharmacy,” said Shakil Ahmed, Managing Director at Truepill.. “That takes a lot of time for the doctors, and it’s not great for the pharmacy. Now, with Signeasy, it’s all electronic: it takes seconds to sign. It’s not cutting out any due diligence, but it’s reducing the time significantly."
It's not unusual for API integrations to take weeks or even a month or two, so when one of our junior developers had Truepill's eSignature capabilities ready to go in three short days, they were nothing short of impressed.
When it came to interfacing with our customer service team, “it was all pretty seamless,” according to Ahmed. "Within 24 hours, we could get on a call and talk through any challenges. But to be honest, we didn’t have many challenges!"
Doctors are some of the most time-crunched professionals on earth, so Truepill knew they had to provide an eSignature workflow that was totally intuitive to learn. "It’s so easy for the doctors to use," said Ahmed. "it hardly required any training".
While Truepill looked at a handful of other solutions that offered a host of rich features, Signasy hit the simplicity sweet spot they were looking for at a price that made perfect sense. "The main thing that brought us to Signeasy was it was the most price competitive and it did what we needed to do!" said Ahmed. "[All we needed was] an API for eSignatures – yours ticked those boxes, and at the right price point."
Truepill processes detailed prescriptions in minutes
Signeasy API
As the #1 tanning bed supplier for professional salons worldwide, Ergoline has provided year-round sunshine to the masses for over 30 years. Owned by JK Group, a global specialist in developing and distributing wellness products, Ergoline's production facilities, logistics center, administration, and technical customer service team are all located in Windhagen, Germany. We spoke with Petra Stahl, the Head of Administration at this location, to learn more about how her team's workflows have evolved with Signeasy.
With 28 years at Ergoline under her belt, Petra Stahl is no stranger to the paperwork rodeo. Not only is she the head of administration and personal aide to the finance director, but she is also in charge of building operations and fleet management.
Before getting acquainted with Signeasy, Stahl's main paperwork woes were related to collecting signatures from the management team. Ergoline has three different locations in Germany, so the team is dispersed: the CEO is at one location, the director of finance is at another, and so on.
"If all managing directors needed to sign a document, someone would have to drive around and collect them manually," explained Stahl, resulting in a wild goose chase that took three to four days each time. The cherry on top of the cake was the fact that these directors are frequently on the road (or in the air), making an already cumbersome process even more so.
She was also dealing with a fairly large obstacle regarding signature validity since the bank would not accept scanned signatures as a wet ink equivalent. This roadblock required her to either use snail mail to send documents to the bank, or hand-deliver them herself – so Ergoline had to find a better way.
Ergoline started off with 3 Signeasy users: Stahl, her CEO, and her boss. Shortly after implementing the software, they realized how helpful Signeasy could be for the entire management team, so they expanded to 15 seats. Signeasy is currently being used by managing directors, board members, personal assistants, the CEO, and the R&D department.
But the progress train didn't stop there: Ergoline is planning to expand its use of our software to other areas of the company next year! Here's why the company is so satisfied with its new eSignature-powered workflow.
Since their managers travel frequently, Ergoline needed a way to facilitate on-the-go document signing. Now, higher-ups can sign off on important paperwork from trains and even airplanes thanks to Signeasy's mobile app, significantly reducing turnaround times. “It’s the easiest way to get signatures done on time,” said Stahl.
Before Signeasy, Stahl had no way to deliver authenticated signatures to the bank: To work around these limitations, she had to either mail the necessary documents or physically deliver them to the bank, which required a significant amount of time and energy. Now, thanks to Signeasy’s downloadable audit trail, for some procedures (certain transactions still require handwritten signatures in Germany!) Stahl saves time by simply emailing the signed documents to the bank with the audit trail attached – all from the comfort of her desk!
As the individual in charge of fleet management, it's up to Stahl to oversee the operations related to company cars (there are currently around 60 vehicles that belong to the fleet).
Signeasy's impact is twofold in this situation: not only can she get the green light for new leases by collecting her superiors' signatures digitally, but she can also send purchase orders to the dealership via email instead of driving over 300 miles (500km) to deliver them in-person.
Stahl maintains an excellent relationship with Signeasy’s customer support team. “My boss and I, we are always happy, because if we have a question, it’s always answered within 1 day,” she said. “We are super happy with you and your support.”
JK Group reduces inter-office travel and boosts efficiency
Some say that breakfast is the most important meal of the day – and the Breakfast Club of Canada has spun that adage into a mission. This non-profit organization works to create and fund breakfast programs for children from lower-income families, providing access to nutritious food as fuel for academic success. BCC serves over 1,500 schools and 200,000 children, with a massive coast-to-coast reach that requires a huge volume of paperwork. Here's how Signeasy helps them start every day off on the right foot – kind of like a wholesome breakfast.
As the Programs Assistant at the Breakfast Club of Canada, Julianne Nyasulu does a huge amount of admin work: she sends contracts out to schools, collaborates with the procurement and accounts teams, processes each school’s application into their database, and communicates with schools regarding the progress of their applications. She also liaises with a number of remote coordinators located across Canada. For someone who works to fill other people's plates, she has a lot on her plate as well!
To implement their programs nationwide, BCC needs to send thousands of relationship agreements to schools across Canada. These contracts outline important details like BCC's guidelines and how much funding each school is slated to receive. Before Signeasy, these contracts were sent out via email to individual recipients – then, each one needed to print, sign, and send the documents back.
"The agreements were coming back at different times, and often coming in late," said Nyasulu. The later schools return their agreements, the later they receive their first payments, delaying program kickoffs and affecting how quickly underprivileged Canadian children can start enjoying a healthy breakfast.
"The process of putting in an email address, then attaching a document, then sending it, then downloading the document – it was just too many steps.”
To make a donation to Breakfast Club of Canada, please click here.
Signeasy is helping BCC ramp up their efficiency and turn documents around significantly faster so they can get breakfast programs up and running more quickly and streamline their operations.
As soon as the schools receive a contract via email, said Nyasulu, they are able to sign and send it back right away. “We were seeing return rates sometimes within minutes, other times within days. Either way, a higher return rate than we had in the past!”
Signeasy's new bulk download feature is a perfect fit for BCC. Instead of manually downloading hundreds of signed document packets at a time, coordinators can save all completed contracts from Signeasy to their computer with a single click, digitally filing them away without breaking a sweat.
As BCC increased their efficiency, they ramped down the number of people required to manage the inflow and outflow of these agreements. Instead, coordinators are able to concentrate their efforts elsewhere, creating value for the organization and supporting its mission in an even more impactful way.
With so many individual points of contact in the mix, every second of time savings makes a difference. Signeasy makes importing contacts a breeze: all BCC has to do is type in the school or individual contact's name to populate their email address within Signeasy, instead of hunting down their information and copy-pasting it into the window.
Nyasulu loves the fact that she can add members to her team on Signeasy, making it easy to share documents with colleagues across the country and giving them the tools they need to manage relationships quickly and efficiently.
The Breakfast Club of Canada reduces turnaround times
Kenwood Ltd in the UK is a part of the De'Longhi group, a brand that has been part of the average American's life since before indoor plumbing and telephones. Kenwood and De’Longhi have a rich history of innovation and quality spanning more than 150 years and today are an international powerhouse in the small domestic appliances market. De'Longhi Group, which acquired appliance giant Kenwood in 2001 and bought the rights to Braun household products in 2013 now has a presence in 33 countries worldwide.
As the Finance Controller at a Kenwood Ltd with annual revenues topping 380 Million Euros, Duncan Nicholls has a lot on his plate. Like most medium to large businesses, the financial heart of the organization is a group-developed mainframe computer system which maintains the supply chain and accounting activities. The system works well, but relies on manual authorization procedures and lacks some flexibility around the use of more modern concepts such as digital approvals. These traditional authorization procedures in accounts payable were not efficient regarding time and resources.
"Our historical system of supplier invoice approval involved physically sending invoices around the business for signatures," says Duncan. "It had become an administrative overhead just to keep track of all of the documents."
The old way of doing things also made it challenging to pay invoices on time, since the physical approval was quite time-consuming and required that all signers be present at the office. From start to finish, invoice approvals used to take the finance department anywhere from one day to two weeks to finalize depending on the nature of the invoice. Frustrated with this non-value adding administrative investment, Duncan decided it was time to speed up the process, so he began looking for a simple eSignature solution that could make use of the modern G Suite apps, while avoiding costly systems and infrastructure development. After trialing a competitor or two, he decided that Signeasy best met the finance department’s needs.
By the end of Signeasy’s 14-day free trial, Duncan was convinced our software was the ideal fit for his bustling, paperwork-heavy department.
DocuSign was the first digital approval platform that Kenwood Ltd decided to test out. While it performed well during the low-usage trial, (which convinced him that eSignatures were the right way to go), Duncan experienced some sticker shock when he looked into expanding the usage volume to fit his supplier invoice approval plan.
“The increase in volume of documents for approval made the costs prohibitive,” he said. After reviewing a few other invoice-specific approval systems that were too complicated and expensive, Signeasy’s fair and scalable pricing structure was a welcome relief.
Nicholls was impressed, not only with Signeasy’s easy-to-use interface, but more importantly, with the software’s compatibility with Gmail and other G Suite apps. Being able to initiate an approval request easily through Gmail was huge for Kenwood as it immediately gave the approver limitless geographical and accessibility boundaries when approving invoices. No longer did they have to be in the office or at the end of a dedicated access into the business network. Furthermore, the Google integrations gave Kenwood access to more and more tools to provide bespoke automation and gain administrative efficiencies. “We found that Signeasy could be easily integrated with other Google apps in order to automate approved invoice storage locally,” said Duncan. “This was key in helping us create a local digital approved invoice database with very little administrative effort or infrastructure changes.”
Converting to digital invoices helped the Kenwood Ltd’s finance department increase its supplier payment performance, simplify its day-to-day operations, and make costs more transparent and visible throughout the business. “Our success of our Signeasy invoice approval project has allowed us to progress other digital reporting initiatives and increase visibility and allowed better cost control within the business”.
Duncan also lauded Signeasy for its personalized – and personable! – client care. “We have really appreciated the time and effort that the Signeasy support team has devoted to us,” he said. “They've taken the time to understand how we are using the system and have been constantly improving and developing [it].”
De'Longhi fast-tracks internal approvals
GSuite, Gmail
ZenEquity is a hot-off-the-press digital platform that stepped onto the scene in March 2019. It works as a virtual “wallet” that companies can use to issue employee stock options (ESOPs) to their team, and a tool for employees to manage and track their portfolios. ZenEquity mainly works with middle-stage startups that have been around for a few years, with teams of 200 to 1,000 people.
ESOPs are an increasingly popular employee benefit plan in the startup world, but they require an incredible amount of organization to execute. As with most other financial transactions, ESOPs are underpinned by tons and tons of compliance paperwork – so ZenEquity’s Engineering Lead, Mayur Virendra, needed a cutting-edge method for handling the mountain of sensitive documentation that was going to be passed between companies and their employees via ZenEquity. Not only that, but it needed to be as efficient as possible to avoid stalling creating unnecessary roadblocks.
"The [ESOP] workflow involves a lot of legal documentation, document signing, and execution. A step [in the process] can only be completed once a certain document has been signed," he said. "Typically, it's a grant letter* that needs to be signed by the company, the user, or sometimes, by their spouse."
Since ZenEquity is a web-based solution, Virendra knew right off the bat that he needed to find a compatible eSignature solution. However, he didn’t want to take on the herculean task of coding something in-house, so he set off to find the ideal API integration.
An API is raw open code – in this case, for the Signeasy software – that any developer can embed into their product. Instead of building their own eSignature tool, they can simply integrate our software’s existing capabilities to be used natively. For example, if a developer chose to integrate our API into an HR recruitment software, the process of signing an offer letter would be embedded into their own platform, and therefore “powered by Signeasy.”
The Signeasy API turned out to be a perfect fit for ZenEquity in every way. Not only were our Bengalore-based advisors by their side every step of the way, but our thorough documentation and easy-as-pie integration process were huge selling points as well.
“The embedded signing piece is the most helpful piece for us because we don’t want anything to be happening via mail,” said Virendra. “It’s all on our platform.” Using our API, ZenEquity turned their software into an A to Z hub for ESOP. Once a grant letter is complete, ZenEquity creates a PDF document and sends it to Signeasy, where a signature request is created. When employees receive their PDF grant letter via email, all they need to do is click an “accept” button that opens a pop-up window containing the signable document. Once they sign, the window closes, and the grant is accepted. The entire process happens within ZenEquity’s interface; it’s simply powered by Signeasy. “For the user, the experience is just clicking a button and signing it,” said Virendra. “That completes the flow for us.”
These days, it’s a rare treat to receive first hand training from a partner or supplier – but ZenEquity can count themselves among the lucky few. Virendra explained that he was able to actually visit our Bengaluru office (which isn’t far from their own) and learn all about the API integration process, which was especially useful given that his product was also brand-new. “We didn’t know much at the start, but when we met with Signeasy and talked about our use cases, we got a lot of solutions,” he said.
Virendra lauded Signeasy as a totally out-of-the-box solution that was incredibly easy to integrate. Whatever ZenEquity needed to get the job done, we already had it ready to go. “We didn’t require any custom development,” he said. “What was available with Signeasy was able to solve our problem, so we didn’t require anything special.” With no snags or roadblocks in sight, the entire API integration took just one month to complete.
ZenEquity works with tons of companies, and each one has their own carefully thought-out branding and legal underpinnings. Using our API, they were able to store a different grant template for each client, with unique letterheads and legal content depending on their specific requirements.
ZenEquity builds seamless end-user experience
Signeasy API
On the western shore of Aruba in the happening capital city of Oranjestad, you’ll find La Cabana Beach Resort & Casino, dotted with palm trees and steps away from the glorious Caribbean Sea. Behind all of the cocktails, canapés, and cookouts, though, is a complex web of paperwork that keeps the resort running like a well-oiled machine. We spoke with an HR specialist at La Cabana to take a peek into how Signeasy is helping them streamline their operations.
La Cabana has been around for quite some time: in fact, the resort is about to blow out 30 candles, so it’s no stranger to the organizational expertise required to run a team of nearly 250 full-time employees (not to mention another 80 to 100 contractors). However, not even a decades-old company with tons of management experience is immune to the grind of handling large volumes of diverse paperwork, both internal and external, interdepartmental and localized.
A talent manager that handles training for La Cabana's HR department told us that the document runaround was simply becoming too much to handle. Whenever it was time to collect signatures for any number of essential documents – from training and recruitment to onboarding and termination paperwork – employees were falling victim to the typical slow-as-molasses process of printing forms and passing them around from person to person, with stalls and delays aplenty.
To tighten up their document workflow, they decided to switch to digital, with Signeasy as their chosen provider.
La Cabana seamlessly transitioned from analog to digital, cutting out the middlemen (see: printers and scanners) to create their best-ever document workflow. These days, there are 10 employees on the resort’s HR team that rely on Signeasy to collect important signatures and keep paperwork organized. Here are some fast facts about how La Cabana HR uses Signeasy to get the job done!
While HR employees use both the desktop and mobile versions of Signeasy, they rely more heavily on the app than the web platform. Our software is built to be exceptionally mobile-friendly, so we’re thrilled to hear that the app is coming in handy!
In the past, HR needed to wait for a document to ping-pong its way around four or five different desks before they would receive a completed copy. Guda told us that HR is now able to collect what he calls “instant signatures,” which is quite the upgrade.
The resort does indeed liaise with external companies, especially when it comes to organizing training and leadership workshops, but they mostly use Signeasy for internal affairs. Progress begins at home!
Guda's team relies on Microsoft Outlook so the Signeasy integration makes work seamless. They can work on a document straight out of their inbox, where they can request a signature from someone else or sign themselves with ease. They simply select the attachment, sign it and reply to the same email thread with the signed document attached.
Guda pointed out how convenient it is that each document is automatically passed from person to person during the signing process, so signatures can be collected quickly and in a hassle-free manner. He also shouted out our document tracking feature, which delivers rolling updates about where everyone is at in the signing process.
La Cabana Beach Resort transforms HR onboarding
Outlook
Husch is a hot-off-the-press mobile application with a laser-focused mission: to help entrepreneurs and SMB owners protect their intellectual property by helping them generate simple, legally-binding NDA contracts. Husch aims to significantly reduce the amount of time people spend creating and looking over these types of agreements, providing a platform that can whip up an airtight NDA in just a few minutes.
Dealing with tedious processes and wasting precious time while creating his own NDAs was the push Ricky Lyman needed to found his mobile app, Husch. "Today’s entrepreneur spends too much time on paperwork and setup, and not enough time validating their ideas and envisioning the future, " he said. "I feel this pain every week as I have to manually create an NDA for each person I talk to about a confidential project. I should be able to quickly create an NDA, and send it off under 2 minutes."
Aside from speed, Lyman also identified the need for these agreements to be signed in a legally binding manner to offer users 360-degree security and protection: sacrificing legitimacy for time savings was absolutely not an option.
So, to achieve the security, legality, and efficiency trio, Husch needed to provide an eSign API platform that could deliver all three. Instead of reinventing the wheel and building a solution that could trigger signature requests for the NDA recipient, they began looking for existing solutions that could be integrated into the app.
In brief: what is an eSignature API?
An API is raw open code – in this case, for the Signeasy software – that any developer can embed into their product. Instead of building their own eSignature tool, they can simply integrate our software’s existing capabilities to be used natively. For example, if a developer chose to integrate our API into an HR recruitment software, the process of signing an offer letter would be embedded into their own platform, and therefore “powered by Signeasy.”
After contacting over a dozen eSignature providers and conducting a number of demo calls with different companies, Lyman said Signeasy was the clear winner. With each conversation, he was able to gauge the provider's technical aptitudes, whether or not they would be easy to work with, and whether they would be able to live up to their marketing promises. Signeasy checked every box.
"Working with the sales staff was the easiest part–maybe too easy!" said Lyman. "Our sales rep came from an engineering background, so he was able to answer the hard questions. I only work with partners that make me feel good about paying for the service." Husch was also very pleased with the service they received from Signeasy's Slack-based support team.
Companies should be rewarded for growing and evolving – not penalized. Husch was impressed with the fact that Signeasy's per-page fees decrease as volume increases, and that they'll never be charged for what they don't use.
The Husch team found our API documentation to be crystal-clear and easy to understand, making for a seamless integration process. Our flexible REST API is compatible with mobile and web-based platforms alike, making it a perfect fit for businesses of all kinds.
Thanks to the API's OAuth (Open Authorization) and sandboxing capabilities, the company's clients can also use Signeasy via Husch's in-house platform. This way, Husch does not have to go through the hassle of maintaining their customers' documents and data separately, and each client can customize their experience with unique rules and automated workflows.
Our API's webhooks integration delivers real-time updates directly to Husch's dashboard and immediately executes automated workflow triggers, streamlining their processes in a major way and slashing turnaround times for simple processes.
Husch accelerates speed and ease of NDA agreements
eSignature API integration, OAuth data integration
OnBlick is an American company that exists at the crossroads of immigration and HR. Their mission is to ensure HR compliance while immigration documents are being processed: one of the ways in which they accomplish this goal is to digitize and automate government forms so no stone is left unturned. Due to the elaborate and meticulous nature of processing this type of documentation, and given how many high-priority electronic signatures they collect on an ongoing basis, OnBlick needed to choose an API that was both simple and efficient.
With each document that passes through their system, OnBlick isn't just handling digital paper – they're handling people's futures, and there is therefore no time to waste. Their compliance software is required to collect eSignatures from relevant authorities to move the immigration process along, eliminating the herculean task of requesting manual signatures from those same departments. And instead of developing their own eSignature solution in-house, they decided to search for an eSign API provider that could get the job done quickly, efficiently, and reliably.
In brief: what is an eSignature API?
An API is raw open code – in this case, for the Signeasy software – that any developer can embed into their product. Instead of building their own eSignature tool, they can simply integrate our software’s existing capabilities to be used natively. For example, if a developer chose to integrate our API into an HR recruitment software, the process of signing an offer letter would be embedded into their own platform, and therefore “powered by Signeasy.”
In order to achieve its goal of maintaining HR compliance and processing immigration documents quickly, the company must prioritize efficiency above all. Signeasy’s focus on providing a simple and intuitive experience was a perfect fit for OnBlick, allowing employees and third parties to sign documents and request signatures using a platform they already knew and recognized. Users are also able to see their activity and archive their signed documents inside the company’s own app, making Signeasy a one-stop shop – and central hub – for organization.
It's all too common for companies to give new users the runaround when it comes to the cost of using their API. OnBlick appreciated Signeasy's totally transparent pricing structure (complete with usage calculator to determine future costs), as well as its scalable pay-as-you-go model that includes webhooks, custom branding, zero setup fees, and per-user billing that gets more affordable with each new seat. Our API is able to grow along with your company, ensuring long-term viability and cost-effectiveness.
The Signeasy API knows how to make a good first impression: OnBlick had a very smooth experience integrating it into their platform, having completed the entire process in just a couple of weeks. Our simple REST API works perfectly on any platform (both mobile and web-based), making it a truly seamless choice no matter your existing framework. In addition, Signeasy's clear, comprehensive documentation showed OnBlick's developers how to get the API integration off the ground with ease.
“Signeasy’s support team is one of the best we have worked with,” said Srikanth Boundugulapati, CTO at OnBlick. “They are easily approachable, and the speed of their responses to our calls and emails is exceptional. Their team is always ready with the best solutions. ”
Thanks to the API's oAuth (Open Authorization) and sandboxing capabilities, the company's clients can also use Signeasy via OnBlick's in-house platform. This way, OnBlick does not have to go through the hassle of maintaining their customers' documents and data separately, and each client can customize their experience with unique rules and automated workflows.
Our API's webhooks integration delivers real-time updates directly to OnBlick's dashboard and immediately executes automated workflow triggers, streamlining their processes in a major way and slashing turnaround times for simple processes.
OnBlick automates HR business workflows
Signeasy API
Are you too chicken to invest in a full-blown hen coop for your backyard? One down-home company understands exactly how you feel! Rent The Chicken is on a mission to bring the joy of producing fresh, ethical eggs to backyards everywhere, without having to commit to a permanent setup. This company operates on a rental basis: they deliver fully-loaded startup packs (which includes food, supplies, a coop, and of course, chickens) to customers across the United States and Canada, to be kept for a period of 5 to 6 months. During that time, renters can enjoy the freshest eggs of their lives every single day, then send the chickens and supplies back to Rent The Chicken at the end of the season.
Rent The Chicken has a lot of ground to cover, and it's a delivery-based service. To get the job done, the company relies on a number of remote affiliates that operate across the United States and Canada. At the time of delivery, Rent The Chicken arrives at the renter’s house with their hens, feed, care instructions, and other important supplies. To complete the transaction, the renter must sign multiple documents at this time, including a credit card authorization form and a legal agreement. They must also make a payment.
Rent The Chicken can expect to handle about 2,000 sheets of paper just in the Pittsburgh area alone according to Homestead Phil, who co-owns the company with Homestead Jenn. Having to keep track of all those documents on-the-go is a huge organizational challenge for Phil and the team, since Jenn must file the hard copies once they get back to the office.
Until then, they are essentially loose papers inside of the delivery vehicle. “Sometimes, we would leave the customer site and some papers wouldn’t get properly filed,” he said. “We just can’t have that.”
In 2015, on the cusp of a huge wave of growth, Rent The Chicken found Signeasy and never looked back. Now that they’ve made the switch from traditional pen and paper to a mobile e-signature software, the company has completely eliminated the need to keep track of almost a dozen pieces of paper per client while they’re on the road. No more improperly filed legal agreements, no more wasted paperwork processing time.
When there are loose papers being stored inside a moving vehicle, it’s only a matter of time before something gets lost. With Signeasy, Rent The Chicken was able to get organized by creating a centralized, digital and cloud-based hub where all of their agreements could live. Now, when a delivery person arrives onsite, each party now signs the document in-person on an iPad. Then, the client is immediately sent a copy of the freshly-inked digital agreement.
Since Rent The Chicken collects all the signatures they need upon arrival at the renter’s house, they only have one shot to complete their paperwork quickly, efficiently, and in an organized manner. Signeasy makes this process a breeze thanks to its handy in-person signing feature, which allows all parties to sign the necessary documents on the spot. Being able to instantly complete the credit card authorization form is a particularly important benefit for Rent The Chicken, as it allows them to process the renter’s payment faster than ever before.
Phil and Jenn, who proudly co-own Rent The Chicken, have a ton of work on their plates. They take all incoming phone calls, manage the company’s social media, handle emails and follow-ups … their to-do list is never-ending. So, as you can imagine, Signeasy has been an indispensable time-saving tool for this busy duo. At the office, Jenn no longer needs to go through the process of printing, stapling, filing, scanning, and saving each agreement since everything is saved within Signeasy and filed digitally. On the road, Phil has slashed his delivery transaction times from 15 minutes to 5! To find more about their services, you can visit Rent The Chicken.
Rent the Chicken processes contracts 3X faster
SVA NYC – that's the School of Visual Arts in New York City – is a specialized arts college that offers a wide range of undergraduate and graduate programs. As a visual arts institution, students can major in creative disciplines like illustration, interior design, art therapy, and branding. With so many programs and levels under one roof, SVA needs to run a tight ship when it comes to organization and inter-departmental communication. Read on to find out why Signeasy is a natural fit for their IT department’s needs.
It takes a lot to make sure that an entire school runs smoothly – just ask Brian Nakahara, SVA's IT director. He is a member of the centralized IT group that supports all of the school's mission-critical infrastructure, including services, systems, platforms, software applications, and networks.
Brian and his team need to make sure that all of these processes are humming along smoothly, and that they can provide each department with the support and reliability they need. Seamlessness and harmony is the name of the game. It's only logical, then, that when SVA was looking to digitize their signatures, they wanted to prioritize ease-of-use and a capacity for integration with the school's existing tools – specifically, Google Workspace.
The IT department wanted their eSignature solution to have a user-friendly interface for desktop and web, and the ability to upload and sign documents within Gmail itself. “We’re on Google Workspace, like many other universities and businesses,” he said. “We had been using other apps, but we were noticing that certain authentication's would not be completed seamlessly. Other programs didn't smoothly take you out of Gmail to the signature screen, then drop you back into the same email thread."
They also needed a solution that could facilitate fluid document exchange both internally and externally. Most of SVA's signing needs are executive staff having to approve invoices, travel expenses, and HR documentation, but documents such as invoices are often routed through individuals outside the organization as well. This kind of high-level coordination calls for an intuitive, easy-to-use software that can be picked up in a flash.
After demoing a handful of other signature tools, Brian and the IT crew choose to stick with Signeasy for the long haul. “We did a trial with a few other colleagues as a replacement for the tools they were using, and they loved it,” he said. The software has made paperwork that requires multiple signatures a breeze, and has sped up the workflow between executive offices in a big way.
Once you get used to a digital ecosystem, it’s a huge pain to venture outside of it. Given that SVA was already using Google Workspace, Signeasy’s ability to integrate seamlessly with its suite of applications was a total win for the school: for example, users can receive, open, sign, and send off a document without having to leave their Gmail window. That’s both a time-saver and a headache-saver.
Brian initially started using Signeasy to collect signatures. Most recently, when one of his staff needed to sign off on a travel expense form, all he needed to do was request her signature, add his own, then forward it on to accounts payable. According to Brian, when it comes to the type of people ops documents his department so often handles, Signeasy is the perfect way to speed up the process by eliminating the need for printing, scanning, signing in another program, then re-uploading and emailing. “That’s horrendous,” he said with a laugh. “Nobody should have to do that!”
“Overall, the reliability of the platform has been great,” said Brian. “It’s a big time saver for the IT group from a support perspective.” Thanks to Signeasy’s consistency and performance, the IT team can avoid having to field unnecessary calls about people’s software not working, or the screen being frozen while they’re trying to complete a document. That’s a whole new way to save time with Signeasy!
SVA simplifies inter-departmental communication
Gmail, Google Drive
"We use Signeasy nearly every day to sign sales agreements, job offers, and NDAs for Sales teams. The best part is that you know where exactly the document is in the workflow, and how many people have signed it. You instantly get notified when all the signees have completed their actions.”
Mark O' Toole
"Signeasy has helped us become more successful in reducing our paperwork by up to 60 percent. For the customer, it has cut down their waiting time, making our processes 2x faster as we now email the final signed paperwork directly to them."
Nigel Ridderstaat
"Signeasy has been one of the most strategic investments we made at SAMSA. The platform has made it much easier for our customers to do business with us by streamlining the interactions. We have saved time, eliminated paper, and cut down on administrative costs."
Mike StackhouseFounder, President, and CEO
"The simple mobile app makes signing available whenever it is needed, without requiring a computer. Keeping everything digital makes our business run more efficiently - gone are the days of printing, signing and scanning!"
Steven Goodluck
